Corporate Paralegal

Beacon Hill Staffing Group, LLC; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision

Paid time off and holidays

Employer matching 401(k)

Job summary

Beacon Hill Staffing Group, LLC is seeking a Corporate Paralegal to support governance, contract administration, compliance, and legal operations. The role collaborates with attorneys and business stakeholders to manage corporate entities and legal matters in an organized, confidential manner.

The ideal candidate has 3+ years of corporate paralegal or transactional experience, a Bachelor's degree (paralegal cert preferred), and strong organizational skills.

Qualifications

• Bachelor's degree or equivalent required; paralegal experience preferred.
• 3+ years in corporate paralegal, legal operations, or similar.
• Knowledge of corporate governance, entity management, and multi-state compliance.
• Experience with contract management and document administration.
• Strong organizational, analytical, and communication abilities.

Responsibilities

• Maintain corporate records, governance docs, and entity databases.
• Track filing deadlines and compliance across jurisdictions.
• Coordinate formation, transactions, renewals, and due diligence.
• Manage contract intake, review, routing, and execution.
• Monitor litigation matters and legal spend reporting.

Skills

Organizational skills

Analytical skills

Communication skills

Time management

Education

Bachelor's degree or equivalent

Paralegal certificate preferred

Tools

Microsoft Office

Document management systems

E-signature platforms

Contract management software

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Corporate Paralegal

Position Summary

Our legal team is seeking a Corporate Paralegal to support corporate governance, contract administration, compliance, and legal operations activities. This role partners closely with attorneys, business stakeholders, and outside service providers to help manage corporate entities, contractual obligations, and legal matters in an organized and efficient manner. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities

Corporate Governance & Entity Management

• Maintain corporate records, governance documents, organizational charts, and entity databases.
• Coordinate annual reports, business registrations, and compliance filings to ensure entities remain in good standing.
• Track filing deadlines and corporate compliance requirements across multiple jurisdictions.
• Assist with entity formations, mergers, dissolutions, restructurings, and related corporate transactions.
• Prepare corporate resolutions, consents, certificates, and other governance documents.
• Maintain corporate record books, licenses, permits, and ownership records.
• Support due diligence efforts for acquisitions, divestitures, financings, and other strategic transactions.

Contract Administration

• Manage the intake, review, routing, and execution process for contracts and legal agreements.
• Maintain electronic contract repositories and document management systems.
• Monitor key contract dates, renewal terms, notice periods, and other obligations.
• Coordinate signature processes through electronic and traditional execution methods.
• Support attorneys with version control, document revisions, and contract tracking.
• Prepare contract reports and status updates for legal and business teams.

Legal Matter Management

• Maintain tracking systems for litigation, claims, investigations, and other legal matters.
• Monitor important deadlines and coordinate communications with outside counsel and internal stakeholders.
• Track legal spend, invoices, budgets, and reporting requirements.
• Assist with legal hold administration and records management.
• Prepare matter summaries, status reports, and presentations for the legal department.
• Coordinate logistics for hearings, depositions, mediations, and other legal proceedings as needed.

General Legal Support

• Assist with obtaining and renewing business licenses and permits.
• Maintain legal department databases and reporting tools.
• Respond to internal requests related to corporate records, contracts, and compliance matters.
• Support special projects and process improvement initiatives.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• Paralegal certificate preferred.
• 3+ years of corporate paralegal, legal operations, or transactional experience in a law firm or corporate legal department.
• Knowledge of corporate governance, entity management, and multi-state compliance requirements.
• Experience with contract management and legal document administration.
• Strong organizational, analytical, and communication skills.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Proficiency with Microsoft Office Suite, document management systems, e-signature platforms, and contract management software.
• Ability to work independently while collaborating effectively with attorneys, executives, and cross-functional business teams.

Preferred Qualifications

• Experience supporting mergers and acquisitions, due diligence projects, or corporate restructuring matters.
• Familiarity with entity management and contract lifecycle management platforms.
• Paralegal certification from an accredited program.
• Prior in-house legal department experience.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

* Only qualified candidates will be contacted.

We look forward to working with you. Beacon Hill. Employing the Future (TM)