Senior Records and Information Management Analyst

QualX LLC; Springfield (VA); On-site; USD 90,000 - 110,000; Full time

Job summary

QualX LLC is seeking an experienced records management professional to oversee OSW records from creation to disposal, ensuring compliance with the Federal Records Act and NARA guidelines. The role supports program planning, metadata handling, and disposition workflows within federal repositories.

Ideal candidates have a Top Secret clearance, a bachelor’s degree in information management, and 3+ years of related experience.

Qualifications

• Bachelor's degree or equivalent in information management or related field.
• 3+ years of experience in records management or similar functions.
• Strong analytical and communication skills; ability to work with federal requirements.

Responsibilities

• Manage OSW records content through its life-cycle from creation to disposal.
• Support ingestion, maintenance, and disposition of records in electronic repositories.
• Validate metadata accuracy and assist with government-approved dispositions.

Skills

Analytical skills

Organizational skills

Leadership skills

Attention to detail

Communication skills (written and oral

Reading comprehension

Education

Bachelor's degree in information management

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

• Manage OSW records content through its life-cycle, from creation to disposal of temporary content and archiving/transferring of permanent content to the National Archives IAW The Federal Records Act, 36 CFR Parts 1220-1239, OMB/NARA M-23-07, DoWI 5015.02, Administrative Instruction 15, OSW RIM Procedural Resource and Instructional Manual (PRIMER), and the OSW Records Disposition Schedule

Support includes:

• Recommending strategies and participating in program planning, goal setting, and development of policies and procedures
• Conducting records management reviews:
• Reviewing and evaluating OSW information to determine record content, office of origination, disposition (permanent or temporary), classification level, inclusive age range, disposition date, and other pertinent information
• Organizing the records for appropriate maintenance and dispositioning
• Identifying and applying metadata
• Preparing summaries of findings, and tracking/log sheets for records overdue for dispositioning for government approval
• Supporting the ingestion, maintenance, and disposition of records in an electronic records repository
• Validating metadata accuracy and comprehensiveness, and conducting data cleanup where needed, in the records and information management database
• Validating or countering (with appropriate justification) NARA findings on samplings of disposition-eligible record collections in support of the annual move of OSW record collections from the federal records centers to the NARA II facility
• Supporting the OSW’s transition to digital government (to include addressing legacy file type conversion, and implementing NARA policy and bulletins on electronic records management)
• Assisting in the identification of records responsive to requests for information, Freedom of Information Act (FOIA) requests, litigation, Mandatory Declassification Review (MDR) requests, Presidential requests, Congressional requests, and historical research requests
• Writing and updating a comprehensive RIM SOP in compliance with OSW and federal laws, regulations, and governing documents
• Assisting in the preparation of status reports and other contract deliverables
• Creating and delivering presentations (training, program briefings, project summaries)
• Researching and monitoring current trends, best practices, and developments in information management
• Supporting additional ad hoc records and information management requirements in support of our federal client

QUALIFICATIONS AND REQUIREMENTS

• Security Clearance: Top Secret
• Bachelor’s degree in an information management-related field or an equivalent combination of education and/or experience
• 3+ years of demonstrated performance related to the above duties and responsibilities
• Strong analytical skills, organizational skills, leadership skills, attention to detail, professional communication skills (written and verbal), and reading comprehension skills
• Demonstrated ability to speak with authority on the Federal Records Act, National Archives and Records Administration (NARA) guidelines, and other documents governing federal records management practices
• Appetite to develop subject matter expertise in federal records management policies and procedures
• Proficiency in Microsoft Office Suite, primarily Excel, Word, and PowerPoint

Desired but not required:

• Certification in Information Governance or Records Management (Certified Records Manager (CRM) or Certified Records Associate (CRA)) Experience in DoW/OSW records management

The salary for this role is $100,000-$100,000 annually.

QualX LLC is an equal opportunity employer.