Sr. Records Manager

QualX Corporation; Alexandria, Springfield, Washington (VA, VA, District of Columbia); On-site; USD 100,000 - 135,000; Full time

Job summary

QualX Corporation seeks a Sr. Records Manager to oversee the lifecycle of OSD records from creation to disposal, ensuring compliance with federal laws and NARA requirements.

The role requires Top Secret clearance and a Bachelor’s degree in information management or related field, with 5+ years in DoD/OSD records management. Responsibilities include policy development, metadata application, and preparation of summaries and finding aids, plus supporting transitions to digital government and FedRIM

Qualifications

• Bachelor’s degree in information management or equivalent.
• 5+ years of demonstrated performance related to DoD/OSD records management.
• Strong analytical, organizational, leadership, and communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Desirable: CRM or CRA certification.

Responsibilities

• Manage OSD records lifecycle from creation to disposition, incl. archiving/transferring to NARA.
• Provide SME in records management reviews and policy development.
• Identify metadata, classify records, and prepare disposition recommendations.
• Support ingestion, maintenance, and disposition in electronic records repository.
• Validate metadata accuracy and perform data cleanup in RM database.
• Create/update finding aids per NARA requirements.
• Prepare status reports and contract deliverables; deliver trainings and briefings.
• Research trends and developments in information management.
• Support ad hoc RM requirements for federal client.

Skills

Analytical skills

Organizational skills

Leadership

Communication skills

Reading comprehension

Microsoft Office proficiency

Education

Bachelor's Degree in information management or related field

Tools

Microsoft Office Suite

Job description

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Job Title

Sr. Records Manager

Location

Category

Information Management

Job Type

Full-Time

Education

Bachelor's Degree

Travel

Security Clearance Required

TS

Job Description

• Manage OSD records content through its life-cycle, from creation to disposal of temporary content and archiving/transferring of permanent content to the National Archives IAW The Federal Records Act, 36 CFR Parts 1220-1239, OMB/NARA M-23-07, DoDI 5015.02, Administrative Instruction 15, OSD RIM Procedural Resource and Instructional Manual (PRIMER), and the OSD Records Disposition Schedule
• Support includes:
  • Recommending strategies and participating in program planning, goal setting, and development of policies and procedures
  • Providing subject matter expertise in the conduct of records management reviews:
    • Reviewing and evaluating OSD information to determine record content, office of origination, disposition (permanent or temporary), classification level, inclusive age range, disposition date, and other pertinent information
    • Organizing the records for appropriate maintenance and dispositioning
    • Identifying and applying metadata
    • Preparing summaries of findings, and tracking/log sheets for records overdue for dispositioning for government approval
  • Supporting the ingestion, maintenance, and disposition of records in an electronic records repository
  • Validating metadata accuracy and comprehensiveness, and conducting data cleanup where needed, in the records and information management database
  • Creating or updating finding aids for select OSD records collections in accordance with National Archives and Records Administration (NARA) finding aid requirements
  • Validating or countering (with appropriate justification) NARA findings on samplings of disposition eligible record collections in support of the annual move of OSD record collections from the federal records centers to the NARA II facility
  • Supporting the OSD’s transition to digital government (to include addressing legacy file type conversion, and implementing NARA policy and bulletins on electronic records management)
  • Providing recommendations on records formats, uniform naming conventions, and storage methods
  • Assisting in the identification of records responsive to requests for information, Freedom of Information Act (FOIA) requests, litigation, Mandatory Declassification Review (MDR) requests, Presidential requests, Congressional requests, and historical research requests
  • Writing and updating a comprehensive RIM SOP in compliance with OSD and federal laws, regulations, and governing documents
  • Assisting in the preparation of status reports and other contract deliverables
  • Creating and delivering presentations (training, program briefings, project summaries)
  • Researching and monitoring current trends, best practices, and developments in information management
  • Supporting additional ad hoc records and information management requirements in support of our federal client

Job Requirements

Security Clearance: Top Secret

• Bachelor’s degree in an information management-related field or an equivalent combination of education and/or experience
• 5+ years of demonstrated performance related to the above duties and responsibilities in direct support of DoD/OSD records management
• Strong analytical skills, organizational skills, leadership skills, attention to detail, professional communication skills (written and verbal), and reading comprehension skills
• Demonstrated ability to speak with authority on the Federal Records Act, National Archives and Records Administration (NARA) guidelines, and other documents governing federal records management practices
• Demonstrated subject matter expertise in federal records management policies and procedures
• Proficiency in Microsoft Office Suite, primarily Excel, Word, and PowerPoint
• Desired but not required:
• Certification in Information Governance or Records Management (Certified Records Manager (CRM) or Certified Records Associate (CRA))

The salary range for this position is $100,000-$135,000 annually.

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.