Senior Proposal Manager

Henkels & McCoy; Vancouver (WA); Remote; USD 120,000 - 160,000; Full time

Job summary

Henkels & McCoy West seeks a Senior Proposal Manager to lead and support proposal design, planning, and execution for projects in the West Region. You will guide pricing strategies, manage a medium-to-large team, and ensure on-time delivery of RFP responses with clear, compliant documents.

The role requires exceptional technical writing, leadership, and collaboration with Project Management and Business Development.

Qualifications

• Experience as a proposal coordinator, technical writer, or similar in the AEC industry, preferably with EPC or Design-Build delivery.
• Experience with subcontractor bidding events.
• Proven excellence in technical writing and organization.

Responsibilities

• Lead and support bid, pricing, and proposal strategies for multiple projects.
• Define and implement RFP requirements and manage proposal lifecycle.
• Coordinate cross-functional teams to meet deadlines and client requirements.
• Provide guidance to junior staff and maintain brand voice across documents.
• Ensure compliance with project management methodology and safety standards.

Skills

Proposal writing

Team leadership

Technical writing

MS Office suite

Communication

Reading comprehension

Clear and concise writing

Education

Bachelor's in journalism, communications, English, or similar

Technical writing certificate

Tools

Procore

B2W

P6 (Primavera)

Adobe Acrobat

Job description

Overview

Company Overview

Henkels & McCoy West works closely with clients from diverse markets to build enduring partnerships throughout the Western United States. Our team of seasoned professionals designs, builds, manages, and maintains critical and sustainable infrastructure for the power, oil & gas pipeline, gas distribution, and communications industries. Building on a 100-year legacy of performance and service to utility, commercial, industrial, and government clients, H&M West brings together extensive knowledge and innovation to deliver infrastructure construction solutions that meet future energy needs today.

H&M West is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy West is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. H&M West is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

WearelookingforaSeniorProposalManagertojoinourteamremotely within the West Region of the United States; preferably in the Vancouver, WA, or Portland, OR area.

Position Summary:

The Senior Proposal Manager leads and supports the design, planning, and execution of proposals and Statements of Work for potential projects within an assigned Region or Division and fully understands the major business components and implications specific to H&M's pricing and proposal strategies.

This position assists in ensuring compliance with the Henkels & McCoy established Project Management Methodology and upholds H&M safety and quality management protocols.

Responsibilities

The Senior Proposal Manager supports the Project and Business Development teams by executing bid, pricing, and proposal strategies while assessing internal pricing strategies and performance against service delivery goals.

This position defines and implements RFP requirements and manages the proposal life cycle process (RFP to Proposal to Award to Project Handoff) and associated deliverables to ensure internal and customer proposal requirements are completed on time. This position will require strong people management skills to manage a medium-to-large-sized team of employees as direct reports.

The Senior Proposal Manager may also be responsible for leading the interface with various internal and external stakeholders on bid proposal and project planning teams, communicating and presenting effectively and with influence to the client group and team members. They will provide technical guidance to less experienced personnel and will act as a manager of the process.

Ensure that team goals, roles, protocols, and business relationships are consistent with high-performance requirements and congruent with the company's strategy. Manages in an environment of trust and candor, promotes accountability, and assertively offers encouragement and constructive feedback.

• Oversees a team, including proposal administrator, bid coordinator, technical writers, and non-people-manager technical proposal managers.
• Fully understands the major business components and implications specific to H&M West's pricing and proposal strategies.
• Ensure compliance with the Henkels & McCoy West established Project Management Methodology and upholds H&M West safety and quality management protocols.
• Support the Project and Business Development teams by executing bid, pricing, and proposal strategies.
• Manage multiple deadlines and documents while still meeting client qualifications and deadlines.
• Read compliance requirements and create a document that is organized logically and meets client requests.
• Define and implement RFP requirements. Manages the proposal life cycle process (RFP to Proposal to Award to Project Handoff) and associated deliverables to ensure internal and customer proposal requirements are completed on time.
• Support the Project and Business Development teams by executing bid, pricing, and proposal strategies.
• Assess internal pricing strategies and performance against service delivery goals.
• Write sections of documents as necessary.
• Apply company branding and style guidelines to documents, ensuring multiple documents have one Voice, as well as consistent language and message.
• Work closely with different teams to convey requirements, ensuring accountability for deliverables to keep proposals on schedule and compliant.
• Skilled in using Microsoft Word, Excel, and Adobe Acrobat.
• Knowledge of Procore, B2W, and P6 a plus.

Qualifications

• Ability to write clearly and concisely.
• Experience as a proposal coordinator, technical writer, or similar in the AEC industry, preferably with a contractor involved in EPC or Design-Build alternative delivery methods.
• Experience with and knowledge of subcontractor bidding events.
• Proven excellence in technical writing and organization.
• Ability to collect and organize large amounts of information efficiently and promptly.
• Solid computer skills and proficiency in MS Office applications.
• Proven experience as a leader with a team of direct reports, especially in the construction arena.
• Moderately complex problem-solving skills and proactive motivation to use critical thinking skills.

Educational Background:

Bachelor's degree in journalism, communications, English, or similar and/or technical writing certificate with equivalent years of experience.

Years of Relevant Experience:

7-10 years of relevant experience; 5+ years of leadership experience mentoring & developing a team of technical writers

Henkels & McCoy West is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.