Senior Proposal Lead — Marine & Civil Bids

Traylor Bros., Inc.; Washougal (WA); On-site; USD 90,000 - 125,000; Full time

Job summary

Ballard Marine Construction is seeking a Sr Proposal Coordinator to lead the development and production of high-quality proposals for marine and heavy civil work. You will coordinate Estimating, Operations, Business Development, Marketing, and regional teams to craft compelling content under tight deadlines.

The ideal candidate brings 3+ years in proposal coordination, strong writing/editing, Adobe Creative Suite proficiency, and experience turning complex information into clear content.

Qualifications

• Bachelor’s degree in Marketing, Business, English, Journalism, Communications, or a related field preferred
• Equivalent proposal, marketing, communications, or AEC industry experience may be considered in place of a degree

Responsibilities

• Lead the development and production of qualifications, bids, and technical proposals from kickoff through final submission
• Review solicitation requirements, develop compliance matrices, establish proposal schedules, and coordinate all required deliverables
• Gather information from technical teams and translate it into clear, accurate, and compelling proposal content
• Write, edit, and maintain non-technical content, including project descriptions, qualification summaries, resumes, and company information
• Coordinate graphics, layout, and document design to strengthen proposal clarity, consistency, and presentation
• Manage subconsultant and subcontractor qualifications, supporting documentation, trackers, and compliance requirements
• Prepare presentation materials and support interview planning, coordination, and production
• Perform final quality control, production, packaging, and delivery of proposals and bid documents
• Maintain proposal templates, style guides, best practices, data platforms, and Estimating and Marketing SharePoint content
• Identify and implement process improvements, including the use of AI and other tools to improve proposal development and production efficiency
• Support the continued development of proposal standards, systems, and team capabilities across Ballard

Skills

Strong writing

Editing

Graphic layout

Interviewing

Time management

Independent work

AI in proposals

SharePoint

Proposal management

Education

Bachelor’s degree in related field

Equivalent proposal/marketing/communications or AEC experience

Tools

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Microsoft Office

Adobe Acrobat

Job description

Ballard Marine Construction is seeking a Sr Proposal Coordinator to lead the development and production of high-quality proposals for marine and heavy civil work. You will coordinate Estimating, Operations, Business Development, Marketing, and regional teams to craft compelling content under tight deadlines.

The ideal candidate brings 3+ years in proposal coordination, strong writing/editing, Adobe Creative Suite proficiency, and experience turning complex information into clear content.