Senior Proposal Coordinator — Water Infrastructure

MWH; Phoenix (AZ); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Paid holidays

Paid time off

Parental leave

Job summary

MWH Constructors seeks a Senior Proposal Coordinator for its Phoenix, AZ or Corona, CA offices. You will lead complex construction proposals, coordinating writers, editors, and subject-matter experts to craft compelling submissions and qualifications packages.

The role guides strategy, schedules, and content development, partnering with technical staff, project managers, and marketing. You will ensure compliance, quality, and timely delivery of all proposals.

Qualifications

• 5+ years of experience producing document layouts (50+ pages), templates, marketing materials, and graphics using Adobe Creative Cloud and Microsoft Office.
• A 4-year degree in graphic design, visual communication, or related field, or equivalent combination of education and experience.
• Proficient in Adobe Creative Suite.
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, Teams, PowerBI).
• Must be a detail-oriented team-player with the ability to multitask.
• Must be able to produce high-quality deliverables under strict deadlines.
• Prior experience with print production (tabs, full-bleed pages, wrapped binders, etc.).
• Excellent written and verbal communication, outgoing and articulate in-person and on the phone.
• Adapt to changing priorities and meet tight deadlines.

Responsibilities

• Owns and confirms strategy, planning, development, and delivery of complex pursuits from kickoff through submission.
• Analyze RFQ/RFP/Q requests and develop compliance matrices, proposal schedules, outlines, and assignment plans to ensure successful submissions.
• Serve as the primary point of contact for assigned pursuits, coordinating activities with technical staff, project managers, business development professionals, and operational leadership.
• Lead proposal kickoff meetings, reviews, and pursuit-related communications to ensure alignment with submission requirements and deadlines.
• Develop, write, edit, and customize proposal content, including executive summaries, project approaches, management plans, and other narrative sections.
• Collaborate with pursuit teams to develop win themes, differentiators, key messages, and client-focused content that strengthens proposal competitiveness.
• Manage and maintain resumes, project descriptions, boilerplate content, and qualifications materials to support proposal development efforts.
• Conduct quality assurance and compliance reviews to ensure submissions meet client requirements, company standards, and branding guidelines.
• Manage multiple concurrent pursuits while maintaining high standards of quality, accuracy, and timeliness.
• Support capture and pursuit planning activities by conducting opportunity research, and coordinating pursuit strategies.
• Identify and implement improvements to proposal processes, tools, and content management systems to increase efficiency and effectiveness.
• Support strategic business development initiatives and key pursuits as required.

Skills

Attention to detail

Multitasking

Written communications

Team collaboration

Education

Bachelor's degree in graphic design or related field

Tools

Adobe Creative Cloud

Microsoft Office

Power BI

Job description

MWH Constructors seeks a Senior Proposal Coordinator for its Phoenix, AZ or Corona, CA offices. You will lead complex construction proposals, coordinating writers, editors, and subject-matter experts to craft compelling submissions and qualifications packages.

The role guides strategy, schedules, and content development, partnering with technical staff, project managers, and marketing. You will ensure compliance, quality, and timely delivery of all proposals.