Senior Proposal Coordinator - MWH

MWH Constructors; Phoenix (AZ); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health benefits

Life insurance

AD&D

Paid time off

401(k) Plan

Job summary

MWH Constructors, a leading water-focused general contractor, seeks a Senior Proposal Coordinator for our Phoenix, AZ or Corona, CA offices. You will lead the development of complex proposals, SOQs, and related marketing materials with a cross-functional team to meet client deadlines.

The ideal candidate has 5+ years in proposal production, strong Adobe Creative Cloud and MS Office skills, and a track record of managing multi-page documents under tight timelines.

Qualifications

• 5+ years producing multi-page proposals and marketing materials.
• 4-year degree in graphic design or related field, or equivalent.
• Proficient in Adobe Creative Suite and MS Office.
• Detail-oriented and able to multitask under deadlines.
• Excellent written and verbal communication.

Responsibilities

• Owns strategy, planning, development, and delivery of complex pursuits from kickoff through submission.
• Analyze RFQ/RFP/Q requests and develop schedules, outlines, and plans.
• Primary contact for assigned pursuits coordinating with technical staff and leadership.
• Lead kickoff meetings, reviews, and pursuit communications.
• Develop, write, edit, and customize proposal content and narratives.
• Collaborate on win themes, differentiators, and client-focused messaging.
• Manage resumes, project descriptions, boilerplate content, and qualifications materials.
• Conduct QA and compliance reviews for submissions.
• Manage multiple pursuits with high quality and timeliness.
• Support capture planning and opportunity research.
• Identify improvements to processes and content management systems.
• Support strategic business development initiatives as required.

Skills

Detail-oriented

Team-player

Multitask

Deliverables under deadlines

Excellent written and verbal comms

Adapt to changing priorities

Education

Bachelors in Graphic Design

Tools

Adobe Creative Cloud

Microsoft Office

PowerBI

Job description

About MWH

MWH is a leading water and wastewater treatment-focused general contractor in the US with a rich history dating back to the 19th century. Fueled by the mission of Building a Better World, our teams are rapidly growing across the nation.

As a company committed to our team’s well-being and growth, we offer a supportive work environment, opportunities for advancement, and the chance to contribute to a mission that shapes the future. Your expertise and ambition are valued here.

The work we do matters. The critical systems infrastructure we build changes lives, betters communities, and improves ecosystems. If you’re passionate about this, we want to hear from you!

About the Role

MWH is currently seeking a qualified Senior Proposal Coordinator for our Phoenix, AZ or Corona, CA office.

The Senior Proposal Coordinator independently leads the development of compelling proposals, statements of qualifications (SOQs), supports interview presentations, and supports marketing efforts as applicable under the guidance of the Proposal Manager. This position leads and coordinates a project team of writers, editors, designers, and subject matter experts to develop, design, write, edit, and finalize complex construction-related proposals, forms, and qualification packages.

Essential Functions

• Owns and confirms strategy, planning, development, and delivery of complex pursuits from kickoff through submission.
• Analyze RFQ/RFP/Q requests and develop compliance matrices, proposal schedules, outlines, and assignment plans to ensure successful submissions.
• Serve as the primary point of contact for assigned pursuits, coordinating activities with technical staff, project managers, business development professionals, and operational leadership.
• Lead proposal kickoff meetings, reviews, and pursuit-related communications to ensure alignment with submission requirements and deadlines.
• Develop, write, edit, and customize proposal content, including executive summaries, project approaches, management plans, and other narrative sections.
• Collaborate with pursuit teams to develop win themes, differentiators, key messages, and client-focused content that strengthens proposal competitiveness.
• Manage and maintain resumes, project descriptions, boilerplate content, and qualifications materials to support proposal development efforts.
• Conduct quality assurance and compliance reviews to ensure submissions meet client requirements, company standards, and branding guidelines.
• Manage multiple concurrent pursuits while maintaining high standards of quality, accuracy, and timeliness.
• Support capture and pursuit planning activities by conducting opportunity research, and coordinating pursuit strategies.
• Identify and implement improvements to proposal processes, tools, and content management systems to increase efficiency and effectiveness.
• Support strategic business development initiatives and key pursuits as required.

Basic Qualifications

• At least 5 years of experience producing document layouts (50+ pages), templates, marketing materials, and graphics using Adobe Creative Cloud products and Microsoft Office.
• A 4-year degree in graphic design, visual communication, or related field, or equivalent combination of education and experience.
• Proficient in Adobe Creative Suite.
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, Teams, PowerBI, etc.).
• Must be a detail-oriented team-player with the ability to multitask.
• Must be able to produce high-quality deliverables under strict deadlines.
• Prior experience with print production (tabs, full-bleed pages, wrapped binders, etc.).
• Excellent written and verbal communication, outgoing and articulate in-person and on the phone.
• Adapt to changing priorities and meet tight deadlines.

KPIs

• Lead assigned proposals from kickoff through submission.
• Deliver 100% of proposals by established deadlines.
• Maintain high proposal quality with minimal rework.
• Ensure 100% compliance with RFQ/RFP requirements.
• Develop compelling, client-focused proposal content and messaging.
• Effectively manage multiple concurrent pursuits.
• Lead proposal schedules, reviews, and coordination meetings.
• Maintain current and accurate resumes, project descriptions, and proposal content libraries.
• Complete required training and professional development activities.

Compensation

• The anticipated budgeted salary for this position is set at $90,000 - $120,000 per year.

Benefits

• Group health & welfare benefits including options for medical, dental and vision
• 100% Company Paid Benefits: Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD), Employee Assistance Program and Health Advocate
• Voluntary benefits at discounted group rates for accidents, critical illness, and hospital indemnity
• Flexible Time Off Program (includes vacation and personal time)
• Paid Sick and Safe Leave
• Paid Parental Leave Program
• 10 Paid Holidays
• 401(k) Plan (company matching contributions up to 4%).
• Employee Referral Program

Equal Opportunity Employer, including disabled and veterans.

Please note that all positions require pre-employment screening, including drug and background check, as a condition of employment.

MWH Constructors is a global project delivery company in heavy civil construction with a focus on water and wastewater treatment infrastructure. With the ultimate goal of delivering maximum value to clients and their local communities, MWH Constructors provides single-source, integrated design and construction services through a full range of project delivery methods. Incorporating industry-leading preconstruction and construction services, the Company’s multi-disciplined team of engineering and construction professionals delivers a wide range of projects, including new facilities, infrastructure improvement and expansion, and capital construction services.