Senior Proposal Coordinator and Editor

ManTech; Herndon (VA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

MANTECH seeks a Senior Proposal Coordinator/Editor for a hybrid role in Herndon, VA, combining proposal coordination and editing. Lead planning, scheduling, and production for large, complex proposals while ensuring accuracy and alignment with corporate branding.

Minimum 6 years in proposal coordination and editing, with government proposal experience and knowledge of GPO, AP, and Chicago style guides. Willing to work evenings/weekends and support onsite as needed.

Qualifications

• Bachelor's degree and 6+ years in proposal coordination and editing.
• Experience with Government proposals and analysis of solicitation requirements.
• Proficiency with GPO, AP, and Chicago style guides.
• Familiarity with document management systems (Teams, SharePoint, Google Drive).
• Ability to work independently under strict deadlines.
• Excellent verbal and written communication; willing to work evenings/weekends.

Responsibilities

• Leads proposal planning, scheduling, and logistics with minimal support.
• Reads and interprets complex RFPs and amendments to understand instructions and criteria.
• Edits proposals for grammar, punctuation, spelling, terminology, style, and messaging.
• Maintains version-control and manages Teams, SharePoint, and Box workspaces.
• Prepares proposal docs and slide decks; facilitates kickoff and standups.
• Oversees production and delivery activities for final submissions.
• Manages war room logistics and IT/security coordination.

Skills

Proposal coordination

Editing

Communication

Independent work

Time management

Multitasking

Evening/weekend flexibility

Education

Bachelor's degree

APMP Certification

Tools

Teams

SharePoint

Google Drive

Job description

MANTECH seeks a motivated, career and customer-oriented Senior Proposal Coordinator and Editor to join our team in Herndon, VA .

This is a hybrid remote position with onsite support in Herndon VA on an as-needed basis.

The Senior Proposal Coordinator/Editor role is a hybrid of proposal coordination and editing. This is an experienced professional who leads coordination, scheduling, and logistical support, while taking responsibility for editing and production activities for large, complex proposals. The candidate ensures written content is grammatically correct and consistent while not altering its technical accuracy or meaning. Working with minimal supervision, the individual is responsible for preparing deliverables that meet production quality standards, comply with solicitation requirements, and adhere to MANTECH’s corporate branding standards.

Responsibilities include but are not limited to:

• Leads proposal planning, scheduling, and logistics with minimal support, coordinating the Proposal Manager's meeting schedule, and assisting with the coordination of activities across other proposal support teams (Writers, Graphics, DTP, Editors, Production and SMEs).

• Reads and interprets complex RFPs and amendments to understand all instructions, evaluation criteria, and compliance requirements.

• Edits proposals and other written content for correct and consistent grammar, punctuation, spelling, terminology, style, and messaging, while collaborating with proposal teams to improve text quality and translate complex information into plain language appropriate for the intended audience.

• Ensures strict version-control procedures and maintains ownership of proposal working files from Gold Team through final production, while setting up and maintaining Teams, SharePoint, and Box workspaces (including accounts and file permissions).

• Prepares administrative proposal documents and slide decks (contact lists, calendars, kickoff, standups, and color teams), facilitates Graphics Kickoff Sessions, leads Production Meetings, and participates in Daily Standup Meetings.

• Oversee all production and delivery activities, leading production efforts for color reviews and final proposal submissions (printing, tabs, assembly, binders, packaging, labels, delivery receipts, etc.).

• Manages war room logistics, including equipment setup, loaner laptops, stocking supplies, catering needs, and expensing invoices. Coordinates with security and IT for high-side proposal system access, guest visits, and badging, ensuring all consultants and teammates are approved and briefed prior to accessing proprietary information.

Minimum Qualifications:

• Bachelor's degree and a minimum of 6 years of related proposal coordination experience and a minimum of 6 years of proposal editing experience.

• Experience with Government proposals and the ability to analyze solicitation requirements that impact editing, formatting and production.

• Proficient in and able to apply GPO, AP, and Chicago style guides, as well as style guides used by various Government agencies and internal customers.

• Familiarity with document management systems (e.g., Teams, SharePoint, Google Drive).

• Ability to work independently with minimal supervision while managing multiple, complex tasks and projects, working quickly, accurately, and efficiently under strict deadlines.

• Excellent verbal and written communication skills, with a positive, proactive approach and the ability to explain complex issues across leadership levels.

• Willingness to work evenings or weekends as required to meet proposal deadlines.

Preferred Qualifications:

• Experience working in classified environments.

• Lead in the development and governance of enterprise templates and style guides.

• Experience with APMP best practices or APMP Certification(s).

Clearance Requirements:

• U.S. Citizen with the ability to obtain/maintain a Secret Clearance

Physical Requirements:

• The person in this position must be able to remain in a stationary position 50% of the time.

• Occasionally move about inside the office to access file cabinets, office machinery, or to communicate with co-workers, management, and customers, via email, phone, and or virtual communication, which may involve delivering presentations.

MANTECH International Corporation considers all qualified applicants for employment without regard to disability or veteran status or any other status protected under any federal, state, or local law or regulation.

If you need a reasonable accommodation to apply for a position with MANTECH, please email us at [e-mail] and provide your name and contact information.