Senior Property Manager – Affordable Housing Operations

Institute of Real Estate Management (IREM); Braintree, Northern (MA, KY); Hybrid; USD 95,000 - 130,000; Full time

Job summary

Peabody Properties in Massachusetts seeks a Senior Property Manager to oversee the physical, financial and administrative operations of its buildings. The role includes supervising site staff, managing budgets, rent collections and compliance with government housing regulations across a defined portfolio.

The position requires strong communication and leadership skills, proficiency with OneSite and Microsoft Office, and experience with LIHTC/Project base Section 8.

Qualifications

• High School Diploma or GED with a minimum of 5 years related property management experience conducting recertification, providing clerical and administrative support.
• Extensive knowledge of OneSite, proficiency with Microsoft Word, PowerPoint, and Excel.
• LIHTC recertification/Project base section 8 experience required.
• Strong communication, organizational, writing, and computer skills.

Responsibilities

• Prepares rent increase submission according to federal/state guidelines.
• Inspects office files to assure accuracy and compliance with federal/state regulations.
• Prepares annual operating budget, monitors compliance within budget constraints.
• Completes and oversees processing of all resident certification/recertification forms.
• Supervises maintenance and site office staff including preparation of performance appraisals, corrective discipline, priority setting and conflict resolution.
• Visits all sites on a weekly basis to inspect property and review physical operations.
• Makes cost effective recommendations to executives concerning operation of buildings.
• Conducts periodic resident meetings to alleviate management/tenant conflicts and promote feasible management/tenant relationship.
• Prepares and updates resident handbooks.
• Signs all leases, lease amendments and/or lease renewals.
• Reviews all bills and approves for payment invoices up to $7,500.
• Prepares and/or approves all billings/vouchers for subsidy reimbursement.
• Attends and testifies where necessary, court hearings/cases as requested by Company attorney.
• Logs staff payroll hours, approves all overtime, and reports same to Payroll Department.
• Solicits bids for goods and services via three written bids when goods/services exceed $1,000.
• Coordinates hiring, in-house postings, and terminations with the VP of People and Culture.
• Oversees all EEO and management reviews conducted by federal/state representatives. Implements corrective measures when specific results are unsatisfactory.
• If applicable, markets commercial space to obtain qualified tenants; negotiates lease transactions, etc.;
• Monitors affirmative marketing outreach efforts of staff to attain or exceed minority goal.
• Periodically reports to project owners on building status, if applicable, via written or phone communication.
• Such other duties as may be assigned by the Executive VP of Operations/VP of Affordable Housing/Director of Portfolio Operations.

Skills

Property management

Recertification processes

Communication

Organizational skills

Writing

Computer skills

OneSite

Microsoft Word

PowerPoint

Excel

Education

High School Diploma or GED

Tools

OneSite

Microsoft Word

PowerPoint

Excel

Job description

Peabody Properties in Massachusetts seeks a Senior Property Manager to oversee the physical, financial and administrative operations of its buildings. The role includes supervising site staff, managing budgets, rent collections and compliance with government housing regulations across a defined portfolio.

The position requires strong communication and leadership skills, proficiency with OneSite and Microsoft Office, and experience with LIHTC/Project base Section 8.