Senior Portfolio Manager

Peabody Companies; Boston (MA); On-site; USD 125,000 - 130,000; Full time

Benefits offered by this job

Medical

Dental

401(k)

STD

Life Insurance

EAP

PTO

Holidays

Tuition Reimbursement

Wellness Programs

Employee Referral Bonuses

Flex Spending

Job summary

Peabody Properties seeks a Senior Portfolio Manager to lead a Boston portfolio, overseeing operations, finances, and staff at the base site. The role emphasizes resident relations, regulatory compliance, budget control, and staff development across multiple buildings.

The ideal candidate brings extensive LIHTC/Section 8 experience, strong leadership, and proficiency with OneSite and MS Office. The position offers comprehensive benefits in a dynamic affordable-housing environment.

Qualifications

• Minimum of 7 years related property management and supervisory experience.
• Knowledge of the recertification process.
• Strong organizational and management skills.
• Demonstrated ability to work as a critical team member.
• Extensive knowledge of OneSite and MS Word/PowerPoint/Excel.

Responsibilities

• Prepares rent increase submissions according to guidelines.
• Oversees site office staff including performance appraisals.
• Prepares annual operating budgets and monitors adherence.
• Manages resident certifications/recertifications.
• Markets space to tenants and negotiates leases when applicable.
• Visits sites weekly to review property operations and issues.

Skills

Organizational skills

Management skills

Team collaboration

Education

LIHTC recertification knowledge

Strong communication skills

Tools

OneSite

Microsoft Word

PowerPoint

Excel

Job description

Description

Peabody Properties seeks an experienced Senior Portfolio Manager to join its team to lead a portfolio in Boston, MA. The Senior Portfolio Manager is responsible for overseeing the management, physical, financial and administrative operations of the buildings within their portfolio. This individual will oversee a mini portfolio in close geographic areas while handling the day-to-day functions of the Site Property Manager at their assigned base location. Responsibilities include overseeing all facets of property operations with expertise in the areas of resident relations, government housing regulations, budgetary analysis, preparation and execution, consistent execution of revenue collection and expense management practices, and staff supervision, training, development and retention.

Functions of the Position

• Prepares rent increase submission according to federal/state guidelines;
• Inspects office files to assure accuracy and compliance with federal/state regulations;
• Prepares annual operating budget, monitors compliance within budget constraints;
• Completes and oversees processing of all resident certification/recertification forms;
• Supervises maintenance and site office staff including preparation of performance appraisals, corrective discipline, priority setting and conflict resolution;
• Coordinates hiring, in-house postings, and terminations with the People and Culture department;
• Maintains postive employee relations to promote high morale and productivity;
• Visits all sites on a weekly basis to inspect property and review physical operations;
• Makes cost effective recommendations to the Director of Portfolio Operations/VP of Affordable Housing/EVP of Operations concerning operation of buildings;
• Conducts periodic resident meetings to alleviate management/tenant conflicts and promote feasible management/tenant relationship;
• Prepares and updates resident handbooks;
• Signs all leases, lease amendments and/or lease renewals where required;
• Prepares and/or approves all billings/vouchers for subsidy reimbursement;
• Attends and testifies where necessary, court hearings/cases as requested by Company attorney;
• Logs staff payroll hours, approves all overtime, and reports same to Payroll Department;
• Oversees all EEO and management reviews conducted by federal/state representatives. Implements corrective measures when specific results are unsatisfactory;
• If applicable, markets commercial space to obtain qualified tenants; negotiates lease transactions, etc.;
• Monitors affirmative marketing outreach efforts of staff to attain or exceed minority goal;
• Periodically reports to project owners on building status, if applicable, via written or phone communication;
• Such other duties as may be assigned by the Director of Portfolio Operations/VP of Affordable Housing/EVP of Operations, as deemed necessary to the overall operation of the buildings.

Education And Experience

• High School Diploma or GED with a minimum of 7 years related property management and supervisory experience
• Demonstrated knowledge of the recertification process.
• Strong organizational and management skills
• Demonstrated ability to work as a critical member of a team committed to building strong communities.
• Extensive knowledge of OneSite, proficiency with Microsoft Word, PowerPoint, and Excel;
• Demonstrated experience with LIHTC recertification/Project base section 8 experience and other subsidies;
• Strong communication, writing, and computer skills.

Compensation And Benefits

Peabody Properties offers $125K - $130K along with a rich benefits package that includes, but is not limited to, medical, dental, 401(k), STD, life insurance, Employee Assistance Programs (EAP), paid time off, paid holidays, paid training, tuition reimbursement, wellness programs, employee referral bonuses, and flex spending.

EEO Statement

Peabody Properties is an Equal Opportunity Employer and is committed to workforce diversity. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation and other legally protected characteristics. If you require a reasonable accommodation because of a disability for any part of the employment process, please e-mail our Talent Acquisition Manager and let us know the nature of your request and your contact information. Smoke-free workplace. Drug-free work environment.

Peabody Properties participates in E-Verify

About the Organization

With a growing workforce of more than 600 team members, The Peabody Companies manages more than 14,650 units of residential housing. We offer property management, leasing, marketing, facility maintenance, accounting and finance, compliance, quality assurance, as well as sales and brokerage services. Our portfolio includes conventional and multi-family housing (single high-rise to scattered sites), senior communities, veteran's housing and supportive housing services. We are a management company that truly does it all, and we continue to grow.

OUR VISION

We put the HOME in housing.

OUR MISSION

• FISCAL responsibility to our clients;
• INTEGRITY in all aspects of our business practices;
• STABILITY for 45+ years of meeting our client's business needs;
• HUMILITY in relationships with clients, residents and employees and a commitment to always listen.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.