Senior Project Manager - Creative Studio Operations

Met Opera; New York (NY); On-site; USD 90,000 - 125,000; Full time

Job summary

Metropolitan Opera Studio seeks a Senior Project Manager who will coordinate resources and budgets to deliver high-quality publications and collateral, aligned with the company mission and fundraising objectives.

You will partner with the Design Director and other departments to optimize processes, manage schedules, and ensure timely proofreading and approvals for assets across print and digital formats.

Qualifications

• 5+ years of project management in the creative services/design area.
• Ability to work in a fast-paced environment, balancing multiple concurrent projects under tight deadlines.
• Thorough understanding of content development, print production principles, and content creation across print and digital channels.
• Proven ability to diplomatically implement workflow standards and achieve buy-in from all stakeholders.
• Creative, dynamic and highly organized with superior relationship management skills.
• Excellent track record of managing work and coordinating contractual agreements with vendors such as printers, mailing houses, programmers, etc.
• Familiarity with Wrike is a plus.
• Interest in the arts.

Responsibilities

• Resource management — Coordinate project execution in Wrike, coordinating with all departments and stakeholders to ensure process, schedule and budget adherence.
• Scheduling — Create, revise, and maintain production schedules in Wrike and provide project status for content delivery into print and digital products.
• Operations — Maintain and develop Wrike to track and manage large volumes of projects; train new employees.
• Production — Estimate production costs of incoming jobs versus budgets to ensure design solutions fit parameters.
• Purchasing — Order and purchase collateral materials, coordinating with vendors to maximize budgets and timely delivery.
• Budget — Monitor and adhere to project budgets; communicate all scope changes prior to production.
• Resolve queries during production in consultation with the Design Director.
• Mailing — Ensure timely execution of direct mail campaigns including bids, instructions, postage invoices, and data transfers.
• QC — Traffic files and deliverables between departments and outside vendors; ensure file naming and printer specs compliance.
• Liaise with Gallery Met for signage needs (banners, labels, three sheets, digital signage) and ABT on signage/tickets/fulfillment materials.
• Maintain good relationships and clear communication with coworkers and vendors.
• Traffic and purchase artist poster requests.
• Liaising with ABT on signage, tickets, and fulfillment materials.

Skills

Project management

Stakeholder management

Communication skills

Budget management

Organizational skills

Tools

Wrike

Job description

Metropolitan Opera Studio seeks a Senior Project Manager who will coordinate resources and budgets to deliver high-quality publications and collateral, aligned with the company mission and fundraising objectives.

You will partner with the Design Director and other departments to optimize processes, manage schedules, and ensure timely proofreading and approvals for assets across print and digital formats.