Senior Project Finance & Administration Specialist

Dewberry; Owings Mills (MD); Sur place; USD 72 000 - 91 000; Plein temps

Résumé du poste

Dewberry is seeking a detail-oriented Project Support Specialist in Owings Mills, MD to assist the Transportation group with project setup, financial reporting, invoicing, and general administration.

Ideal candidates have 5+ years of related experience, strong Excel and MS Office skills, and the ability to manage multiple tasks across contracts and reports while collaborating with PMs and leadership. Salary ranges between $72,000 and $91,000 per year, with an emphasis on accuracy and discretion.

Qualifications

• 5+ years of relevant experience
• Bachelor's level Business education preferred, with a high school diploma or equivalent required
• Proven history of maintaining financial and technical data
• Knowledge of business contracts and invoice processing
• Proficient with Microsoft Office Suite, particularly Excel, knowledge of financial data basesystems, and the use and application of business tools and workflows
• Excellent verbal and written communication skills
• Ability to multi-task, with excellent organizational skills
• Self starter, with demonstrated ability to translate direction, feedback, and strategy intoactionable results
• Strong collaboration skills with employees at all levels and from various parts of an organization
• Ability to interpret data and identify issues based on trends

Responsabilités

• Project contract setup and contract verification
• Processing subconsultant agreements and invoices
• Collections and tracking outstanding invoices
• Completing manual project invoices using excel for select Clients
• Preparing project close out letters
• Routinely prepare and distribute financial reports (standardized, monthly, quarterly, and as needed)
• Assist with day-to-day financial management of assigned projects
• Meeting coordination (schedule food and beverage services, set up virtual / in-person meetings, send reminders) & processing Meeting notes
• Handle sensitive information with complete discretion
• Point of contact with Building Management and responsible for coordination with various contractors
• Assist with file and archive both electronic and hard copy project-related documents
• Track department's leads using internal lead tracking software for proposals and change orders
• Coordination of mailing letters and site/hearing notices
• Assist with tracking office supplies and placing orders
• Other administrative duties as required

Connaissances

Verbal and written communication

Organizational skills

Collaboration

Data interpretation

Multi-tasking

Self-motivation

Formation

Bachelor's degree in Business or related field

High school diploma or equivalent

Outils

Microsoft Office Suite

Excel

Finance databases

Description du poste

Dewberry is seeking a detail-oriented Project Support Specialist in Owings Mills, MD to assist the Transportation group with project setup, financial reporting, invoicing, and general administration.

Ideal candidates have 5+ years of related experience, strong Excel and MS Office skills, and the ability to manage multiple tasks across contracts and reports while collaborating with PMs and leadership. Salary ranges between $72,000 and $91,000 per year, with an emphasis on accuracy and discretion.