Project Support Specialist

Dewberry Engineers Incorporated; Owings Mills (MD); On-site; USD 72,000 - 91,000; Full time

Job summary

Dewberry Engineers Incorporated, Owings Mills, MD, is seeking a detail-oriented Project Support Specialist to back the Transportation group. You will support project account setup, financial reporting, invoicing, site notifications, and general admin while coordinating with project managers and engineers.

The role emphasizes strong communication, data handling, and multi-tasking. Requires 5+ years of relevant experience and a business-focused education; office-based, MS Office and Excel

Qualifications

• 5+ years of relevant experience required.
• Bachelor's degree in Business preferred; high school diploma or equivalent required.
• Proven history of maintaining financial and technical data.
• Knowledge of business contracts and invoice processing.
• Proficient with Microsoft Office Suite, especially Excel; familiarity with financial databases and workflows.
• Excellent verbal and written communication skills.
• Ability to multi-task with strong organizational skills.
• Self-starter with ability to translate direction into actionable results.
• Strong collaboration skills across organizational levels.
• Ability to interpret data and identify issues based on trends.

Responsibilities

• Financial Coordination: project contract setup and contract verification.
• Process subconsultant agreements and invoices.
• Track collections and outstanding invoices.
• Prepare manual project invoices using Excel for select clients.
• Prepare project close-out letters and distribute financial reports.
• Assist with day-to-day financial management of projects.

Skills

Attention to detail

Communication skills

Multi-tasking

Self-starter

Collaboration

Data interpretation

Education

Bachelor's degree in Business

High school diploma or equivalent

Tools

Microsoft Office Suite

Excel

Financial databases

Business tools/workflows

Job description

Project Support Specialist

Dewberry is currently seeking a detail-oriented Project Support Specialist to support our Transportation group in our Owings Mills, MD office. Typical assignments are diverse and require strong communication and collaboration skills. This position will provide the opportunity to support our Deputy Business Unit Manager and project managers/engineers with project account set-up, financial reporting support, progress reports, invoices, site notifications, as well as general administration.

Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century.

Responsibilities

Financial Coordination Responsibilities:

• Project contract setup and contract verification
• Processing subconsultant agreements and invoices
• Collections and tracking outstanding invoices
• Completing manual project invoices using excel for select Clients
• Preparing project close out letters
• Routinely prepare and distribute financial reports (standardized, monthly, quarterly, and as needed)
• Assist with day-to-day financial management of assigned projects

Administrative Responsibilities:

• Meeting coordination (schedule food and beverage services, set up virtual / in-person meetings, send reminders) & processing Meeting notes
• Handle sensitive information with complete discretion
• Point of contact with Building Management and responsible for coordination with various contractors
• Assist with file and archive both electronic and hard copy project-related documents
• Track department's leads using internal lead tracking software for proposals and change orders
• Coordination of mailing letters and site/hearing notices
• Assist with tracking office supplies and placing orders
• Other administrative duties as required

Required Skills & Required Experience

• 5+ years of relevant experience required
• Bachelors level Business education preferred, with a high school diploma or equivalent required
• Proven history of maintaining financial and technical data
• Knowledge of business contracts and invoice processing
• Proficient with Microsoft Office Suite, particularly Excel, knowledge of financial data base systems, and the use and application of business tools and workflows
• Excellent verbal and written communication skills
• Ability to multi-task, with excellent organizational skills
• Self starter, with demonstrated ability to translate direction, feedback, and strategy into actionable results
• Strong collaboration skills with employees at all levels and from various parts of an organization
• Ability to interpret data and identify issues based on trends

The salary range for this position is $72,000 - $91,000.

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*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Recipients of an offer of employment from Dewberry will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local laws.