Project Finance & Admin Coordinator

Dewberry Engineers Incorporated; Richmond (VA); On-site; USD 62,000 - 85,000; Full time

Job summary

Dewberry Engineers Incorporated in Richmond, VA is looking for an Accounting Assistant/Project Management Deputy to support project accounts, financial reporting, invoices, site notifications, and general administration.

You will assist the Business Unit Manager and project managers/engineers with project account setup, reporting, invoicing, and coordination across teams. Strong Excel skills and knowledge of contracts are required.

Qualifications

• 7-10 years of relevant experience required.
• Bachelors level Business education preferred, with a high school diploma or equivalent required.
• Proven history of maintaining financial and technical data.
• Knowledge of business contracts and invoice processing.
• Proficient with Microsoft Office Suite, particularly Excel, knowledge of financial database systems, and the use and application of business tools and workflows.
• Excellent verbal and written communication skills.
• Ability to multi-task, with excellent organizational skills.
• Self starter, with demonstrated ability to translate direction, feedback, and strategy into actionable results.
• Strong collaboration skills with employees at all levels and from various parts of an organization.
• Ability to interpret data and identify issues based on trends.

Responsibilities

• Project contract setup and contract verification.
• Processing subconsultant agreements and invoices.
• Collections and tracking outstanding invoices.
• Upload project invoices into the Client vendor portal before month end.
• Routinely prepare and distribute financial reports (standardized, monthly, quarterly, and as needed).
• Assist with day-to-day financial management of assigned projects.
• Meeting coordination and handling sensitive information.
• Coordinate with Building Management and contractors as needed.

Skills

Financial coordination

Contract administration

Invoice processing

Excel

Microsoft Office

Verbal communication

Written communication

Organizational skills

Multi-tasking

Data interpretation

Education

Bachelor's degree in Business

High school diploma or equivalent

Tools

Excel

Financial databases

Job description

Dewberry Engineers Incorporated in Richmond, VA is looking for an Accounting Assistant/Project Management Deputy to support project accounts, financial reporting, invoices, site notifications, and general administration.

You will assist the Business Unit Manager and project managers/engineers with project account setup, reporting, invoicing, and coordination across teams. Strong Excel skills and knowledge of contracts are required.