Senior Project & Executive Assistant — Recruiting & Operations

Innovative Outsourcing; Atlanta (GA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Comprehensive benefits package

PTO and paid holidays

Bonus opportunities

Job summary

Innovative Outsourcing is seeking a Senior Project Coordinator and Executive Assistant to support senior leaders within a boutique executive search environment. You will help drive recruiting processes, manage calendars and travel, and prepare client materials in a fast-paced setting.

The role requires 5+ years of administrative or recruiting support experience, exceptional attention to detail, and strong communication and organizational skills.

Qualifications

• Detail-oriented and persistent in delivering on commitments.
• Proactive and self-directed with strong follow-through.
• Communicates clearly and professionally, with strong proofreading skills.

Responsibilities

• Coordinate recruiting processes across multiple searches, including scheduling interviews and travel.
• Maintain real-time candidate data in company systems and databases.
• Prepare candidate pipeline reports, job postings, and client materials.
• Monitor communications and ensure timely follow-up with stakeholders.
• Track open items and deadlines and follow up as needed.
• Support leaders with priorities, communications, and initiatives.

Skills

Attention to detail

Proactive mindset

Strong communication

Time management

Organizational skills

Problem solving

Discretion

Relationship building

LinkedIn proficiency

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

CRM

ATS

LinkedIn

Job description

Innovative Outsourcing is seeking a Senior Project Coordinator and Executive Assistant to support senior leaders within a boutique executive search environment. You will help drive recruiting processes, manage calendars and travel, and prepare client materials in a fast-paced setting.

The role requires 5+ years of administrative or recruiting support experience, exceptional attention to detail, and strong communication and organizational skills.