Senior Project & Executive Assistant: Elevate Operations & Growth

Innovative Outsourcing; United States; On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Bonus opportunities

Comprehensive benefits package

PTO and paid holidays

Job summary

Innovative Outsourcing is seeking a Senior Project Coordinator and Executive Assistant to support senior leaders in a fast-paced, professional environment. You will coordinate recruiting processes across searches, manage scheduling, travel, and candidate materials, and ensure timely follow-up.

You will drive operational efficiency, help develop business with leaders, and maintain accurate information in CRM/ATS.

Qualifications

• 5+ years of professional experience in administrative, project coordination, recruiting support, operations, or similar role.
• Experience in staffing, executive search, recruiting, professional services, or fast-paced client-service environment preferred.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.

Responsibilities

• Drive recruiting coordination across multiple searches, including scheduling interviews, arranging travel, and managing candidate materials.
• Maintain accurate candidate information in company systems and databases.
• Prepare candidate pipeline reports, postings, resumes, and client-facing materials.
• Monitor leadership communications to ensure timely responses and follow-ups.
• Track open items and deadlines, following up with stakeholders as needed.
• Anticipate next steps, identify gaps, and take action to prevent delays.
• Support business development activities and provide project/administrative support to senior leaders.

Skills

Recruiting coordination

Executive support

Project management

Communication

CRM

ATS

Microsoft Office

Time management

Problem solving

Tools

CRM platforms

ATS platforms

Microsoft Office Suite

LinkedIn

Job description

Innovative Outsourcing is seeking a Senior Project Coordinator and Executive Assistant to support senior leaders in a fast-paced, professional environment. You will coordinate recruiting processes across searches, manage scheduling, travel, and candidate materials, and ensure timely follow-up.

You will drive operational efficiency, help develop business with leaders, and maintain accurate information in CRM/ATS.