Senior Project Coordinator — Resources & Delivery

HDR; Honolulu (HI); On-site; USD 56,000 - 80,000; Full time

Benefits offered by this job

Employee ownership culture

Tuition reimbursement

Retirement plan with employer match

Paid time away

Paid holidays

Job summary

HDR is seeking a Senior Administrative Project Coordinator (Resources) in Honolulu to provide advanced project coordination, resource management, and operational support for complex projects. You will partner with project managers and leadership to oversee reporting, financial administration, resource planning, and process improvements while guiding project teams.

The role requires strong organizational skills, 5+ years of related experience, proficiency with Microsoft Office and ERP systems,

Qualifications

• Demonstrated ability to independently manage competing priorities across multiple projects and stakeholders.
• Strong business acumen and ability to partner effectively with project managers and leadership.
• Excellent communication, organization, and relationship-building skills.
• Ability to exercise sound judgment and discretion in project administration.
• Experience coordinating projects in engineering, architecture, construction, or professional services environments.

Responsibilities

• Lead project coordination and administrative support for large, complex projects.
• Manage project documentation, deliverables, reports, specifications, correspondence, and presentations.
• Audit and organize project filing systems for HDR quality standards and client requirements.
• Participate in meetings, capture decisions, and ensure follow-up of actions.
• Serve as a primary administrative contact for teams, clients, and subconsultants.
• Coordinate major project reviews, client meetings, and startup activities.
• Oversee shared inboxes and communications workflows for responsiveness.
• Support invoicing, contract tracking, and subconsultant coordination.

Skills

Independent priority management

Business acumen

Communication

Organizational skills

Relationship-building

Education

Bachelor's degree in Business Administration or related field

Associate degree in a closely related field

Tools

Microsoft Office Suite

SAP / ERP systems

Job description

HDR is seeking a Senior Administrative Project Coordinator (Resources) in Honolulu to provide advanced project coordination, resource management, and operational support for complex projects. You will partner with project managers and leadership to oversee reporting, financial administration, resource planning, and process improvements while guiding project teams.

The role requires strong organizational skills, 5+ years of related experience, proficiency with Microsoft Office and ERP systems,