Senior Project Billing & Finance Specialist

Optimize Search Group; Houston (TX); On-site; USD 85,000 - 100,000; Full time

Job summary

Optimize Search Group in Houston is seeking a Sr. Project Billing Accountant to oversee full-cycle billing for complex projects and ensure invoices are accurate, timely, and contract-compliant.

You will set up projects, budgets, terms, amendments, and change orders in the ERP system. You will review labor, expenses, and subconsultant costs, monitor WIP and backlog, support revenue recognition and monthly close, and provide project financial reporting and insights to Project Managers and

Qualifications

• 3-6+ years of experience in project accounting is required.
• Construction, Architecture or Engineering Services background is a must.
• Experience with ERP systems (Deltek Vision, Vantage Point) and billing.
• Strong analytical and communication skills.
• Ability to supervise junior staff and interns is a plus.

Responsibilities

• Oversee full-cycle billing for complex projects, ensuring invoices are accurate, timely, and fully compliant with contract requirements.
• Set up projects, contracts, budgets, billing terms, amendments, and change orders in the ERP system
• Prepare client invoices in accordance with contract terms and established billing schedules
• Review project labor, expenses, and subconsultant costs for accuracy and billing support
• Review and reconcile WIP and unbilled balances, coordinating needed action with Project Managers
• Monitor project budgets, fees, costs, backlog, accounts receivable, profitability, and overall financial performance
• Support monthly revenue recognition and financial close activities with accurate project data
• Maintain project forecasts and backlog information in coordination with Project Managers
• Monitor accounts receivable and coordinate collection or billing issues with Project Managers
• Track subconsultant commitments, invoices, and costs against contracts and budgets
• Provide project financial reports and insights to Project Managers and leadership
• Identify and communicate project financial risks, overruns, aging WIP, billing holds, and potential write-offs
• Coordinate financial project closeout, including final billing, WIP, accounts receivable, subconsultant costs, and ERP status
• Maintain project financial documentation and support audit and client reporting needs
• Support process improvements, ERP data accuracy, and cross-training with junior accounting staff

Skills

Project accounting

WIP management

Revenue recognition

Financial reporting

Budget monitoring

ERP systems

Analytical skills

Communication with PMs

Attention to detail

Tools

Deltek Vision

Vantage Point

Job description

Optimize Search Group in Houston is seeking a Sr. Project Billing Accountant to oversee full-cycle billing for complex projects and ensure invoices are accurate, timely, and contract-compliant.

You will set up projects, budgets, terms, amendments, and change orders in the ERP system. You will review labor, expenses, and subconsultant costs, monitor WIP and backlog, support revenue recognition and monthly close, and provide project financial reporting and insights to Project Managers and