Senior Project Assistant: Executive Support & Scheduling

KCI Technologies; Piedmont (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

KCI Technologies, Inc. is seeking a Sr. Project Assistant in Piedmont, CA to support managers and leaders with a broad range of administrative tasks and coordination.

This role ensures a seamless and professional experience for offices and executives, handling calendars, travel, document control, and reporting. With 5–7 years of experience, the ideal candidate will thrive in a fast-paced environment, balancing multiple priorities, and maintaining meticulous records.

Qualifications

• Minimum of 5-7 years of professional experience.
• High school diploma is required; bachelor’s degree preferred.
• Pre-employment drug screening and background check are conditions of employment. Motor vehicle checks may be required based upon position.

Responsibilities

• Coordinate leaders’ events and calendars, ensuring efficient scheduling and organization.
• Manage general office activities, including supply orders, event planning, and office functions as needed
• Financial Administration: Handle office checkbook and credit card management, including monthly statement submissions and balancing.
• Provide comprehensive administrative assistance, including document control, scheduling, and reporting.
• Arrange travel, draft correspondence, and manage executive calendars.
• Support project staff with time entry, expense reports, and document organization.

Skills

Coordination

Calendar management

Travel arrangements

Administration

Document control

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

KCI Technologies, Inc. is seeking a Sr. Project Assistant in Piedmont, CA to support managers and leaders with a broad range of administrative tasks and coordination.

This role ensures a seamless and professional experience for offices and executives, handling calendars, travel, document control, and reporting. With 5–7 years of experience, the ideal candidate will thrive in a fast-paced environment, balancing multiple priorities, and maintaining meticulous records.