Senior Project Administrator - Engineering Office Ops

Schnabel Engineering; Lexington (KY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Flexible spending accounts

Employee life & ADD insurance (100%公司付

Short-term disability (100% company‑付)

Long-term disability

Supplemental life insurance

401(k) and profit-sharing plan

Employee stock ownership plan (ESOP)

Bonus program

Paid time off

9 Paid Holidays

Wellness program

Professional development and tuitionRe

Job summary

Schnabel is seeking a highly organized Project Administrator to support our U.S. South region. Based in Lexington, KY, Nashville, TN, or Knoxville, TN, with periodic travel to the other locations, you will help Branch Leaders and Project Managers manage project delivery, office operations, and culture.

You will coordinate documents, budgets, schedules, invoicing, meetings, and onboarding while ensuring quality and consistency across projects and offices. Travel between offices is required.

Qualifications

• 5+ years of project administration, office management, or comparable experience.
• Strong work ethic, positive attitude, and a team-oriented mindset.
• Proficient in Microsoft Office and Adobe Acrobat/Bluebeam Revu.
• Excellent interpersonal and written communication skills.
• Strong proofreading with excellent English grammar.
• Attention to detail and strong organizational skills.
• Ability to manage multiple projects in a fast-paced environment.
• Willingness to travel between offices and assist across locations.

Responsibilities

• Create and review technical documents, editing, formatting, assembly, and delivery.
• Assist Marketing and Business Development with proposals and outreach at local events.
• Collaborate with Project Engineers to initiate projects, prepare budgets, organize schedules, and develop WBS.
• Monitor project lifecycle by reviewing budgets, forecasts, and revenue; coordinate with accounting on billing.
• Coordinate client-specific invoicing between project team and accounting.
• Assist with client and subcontractor coordination by reviewing contracts and processing invoices.

Skills

Project administration

Office management

Proofreading

Written communication

Detail-oriented

Education

Associate or Bachelor's Degree

Tools

Microsoft Office

Adobe Acrobat/Bluebeam Revu

Job description

Schnabel is seeking a highly organized Project Administrator to support our U.S. South region. Based in Lexington, KY, Nashville, TN, or Knoxville, TN, with periodic travel to the other locations, you will help Branch Leaders and Project Managers manage project delivery, office operations, and culture.

You will coordinate documents, budgets, schedules, invoicing, meetings, and onboarding while ensuring quality and consistency across projects and offices. Travel between offices is required.