Project Administrator

BSK Associates; Fresno (CA); On-site; USD 37,746 - 50,406; Full time

Benefits offered by this job

100% employer paid medical insurance

Employee Assistance Program

401k plans

Paid holidays and vacation time

Job summary

A leading engineering firm in Fresno, CA is seeking a Project Administrator to provide office and project support. The ideal candidate must have at least 2 years of experience in architectural, engineering, or construction organizations. This role includes managing project documents, supporting project managers, and ensuring efficient communication. The firm offers a robust benefits package and values employee contribution to a supportive culture.

Qualifications

• Minimum 2 years of experience in architectural, engineering, or construction organizations.
• Proficient in managing multiple tasks and prioritizing workload efficiently.
• Strong problem-solving abilities.

Responsibilities

• Manage office supplies, calls, and visitor coordination.
• Provide project coordination and planning support.
• Administer project documents and maintain reporting software.
• Assist with budget tracking and client invoicing.
• Coordinate meetings and travel arrangements.

Skills

Planning and organizational skills

Excellent communication skills

Attention to detail

Problem-solving abilities

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Project management software

Job description

Join Our Team as a Project Administrator!

BSK Associates, a trusted name in engineering with over 55 years of excellence, is looking for an enthusiastic, dedicated Project Administrator to join our Team. As an employee-owned company, we take pride in our workplace, and it shows!

What makes BSK unique?

• Welcoming and Supportive Culture: Step into a friendly, inclusive environment where you’ll feel valued, equipped with the tools you need, and free to be yourself.
• Empowering Management: Our leadership trusts you to excel in your role, is approachable, and prioritizes safety and work-life balance—values we live by, not just talk about.
• Core Values: We are guided by values of quality service, professionalism, teamwork, safety, employee development, accountability, and proactivity which you’ll see reflected in our day-to-day work.

Full-Time employees receive our comprehensive compensation package which includes 100% employer paid Medical insurance with by-up options for your dependents. Employee and Dependent Dental and Vision plans, Employee Assistance Program, ESOP and 401k plans. 8 Paid Holidays, Paid Sick and Paid Vacation time earned on an accrued basis. The pay range for this position is $27.40-$36.59 paid hourly, offers will be based on the successful candidate's experience.

Role & Responsibilities

-Office Support: Manage supplies and distribute, as needed; Operate the telephone console, answer and direct calls, take messages, greet and direct visitors; process incoming and outgoing mail efficiently; assist with company vehicle tracking and maintenance.
-Project Support: Provide coordination and planning support to Project Managers and Engineers throughout all project phases, including, but not limited to, project setup and coordination, subconsultant contracting and compliance, and project schedule.
-Document Administration: Administer project documents, including contracts, and maintain project management reporting software.
-File Management: Create, update, and distribute project/client files; generate schedules and reports.
-Budget Tracking: Assist with tracking project budgets and support accounting with the preparation of client invoicing.
-Meeting Coordination: Coordinate, schedule and attend office and project meetings, ensuring accurate documentation and follow-up. Coordinate and make travel arrangements for team members.
-Communication: Assist managers with client and contractor communications, maintaining professional and timely exchanges.
-Change Order Management: Support change order management, including estimates and quality control.
-Software Proficiency: Utilize project management or task management software to support project activities effectively.

Qualifications & Education Requirements

-High school diploma or equivalent.
-Extensive experience with architectural, engineering, and/or construction organizations (minimum 2 years).
-Strong planning and organizational skills.
-Proficient in project management or task management software.
-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
-Excellent communication and interpersonal skills.
-Ability to manage multiple tasks and prioritize workload efficiently.
-Attention to detail and strong problem-solving abilities

Equal Opportunity Employer, including disabled and veterans.