Senior Project Administrator

hdr; San Diego, Irvine (CA, CA); On-site; USD 85,000 - 115,000; Full time

Job summary

HDR is seeking a Senior Project Administrator to support executive-level and project-related administrative duties, including accounting tasks and confidential information handling. The role requires managing complex files, composing reports, and coordinating meetings with project teams and clients.

Heavy emphasis on budgets, schedules, and contract coordination, with 8+ years of related experience and a Bachelor's degree preferred. Hybrid or on-site work in San Diego area may apply.

Qualifications

• Bachelor's degree required.
• A minimum of 8 years related experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Active participation in employee-owned culture is essential.

Responsibilities

• Take responsibility for executive-level and specialized project-related administrative and accounting functions.
• Manage multiple complex paper and electronic files, including high-level documents and records.
• Compose and develop correspondence and complex reports.
• Manage project insurance matters and monitor quality assurance.
• Organize and coordinate meetings, assist with presentations, and work with complex contracts and sub-agreements.
• Track and monitor project budgets, workloads and schedules, and participate in project reviews.

Skills

Business development

Sales

Client development services

Project coordination

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe electricity powers modern life. As part of our Power sector, you’ll help shape how electricity is generated, transmitted and delivered as global energy demands grow. From massive data centers to modernizing transmission systems, our industry-recognized engineers and scientists have been at the forefront of grid transformation for more than a century. You’ll work side-by-side with these experts and contribute to reliable, resilient and sustainable power systems, helping communities thrive and industries expand. This isn’t just a job, it’s a chance to drive infrastructure forward, power innovation and leave your mark on our energy future.

In the role of Senior Project Administrator, we'll count on you to:

• Take responsibility for a wide variety of executive-level and specialized project-related administrative and accounting functions
• Work independently and exercise considerable discretion with sensitive and confidential information
• Manage multiple complex paper and electronic files, including high-level documents and records
• Compose and develop correspondence and complex reports
• Manage project insurance matters
• Apply company quality assurance guidelines and procedures and independently monitor for quality assurance
• Manage project documents and files
• Answer questions regarding company policies, procedures and guidelines
• Organize and coordinate meetings, and assist with presentations
• Work with complex contracts and sub-agreements
• Track and monitor project budgets, workloads and schedules
• Actively participate in project reviews
• Exhibit professionalism with clients and corporate executives
• Work closely with multiple executives, Project Managers and project teams
• Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative project functions
• Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed
• Oversee activities of other administrative project support staff as needed
• Perform other duties as needed

Preffered Qualifications

• 5-10 years experience in business development, sales, or other outfacing client development services
• 5-10 years experience in field work, administration or management for construction, craft labor or other relatable fields

Required Qualifications

• Bachelor's degree
• A minimum of 8 years related experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

At HDR, we are committed to the principles of employment equity.

We are an Aff Equal Opportunity Employe"r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.