Administrative Project Coordinator

HDR; Houston (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

HDR invites you to join our team as an Administrative Project Coordinator. You will type, format, and organize project documents, create files, and monitor insurance certificates, while applying QA guidelines for document control.

You will support meetings, coordinate with project managers, and assist with invoices and expense reports, all within our employee-owned culture that values diverse perspectives and collaboration.

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 1 years related experience.
• Proficiency in Microsoft Word and Excel.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence.
• Create and maintain paper and electronic files.
• Order insurance and monitor insurance certificates.
• Apply company quality assurance guidelines and procedures for project document management.
• Assist with and help coordinate meetings and presentations.
• Exhibit professionalism with clients.
• Work with multiple Project Managers and project teams as needed.
• Assist with project guides, project reviews, project invoices and expense reports as needed.
• Perform other duties as needed.

Skills

MS Word

MS Excel

Education

Associate degree

Bachelor's degree

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: 'https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Project Coordinator, we'll count on you to:

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Assist with and help coordinate meetings and presentations
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Perform other duties as needed

Preferred Qualifications

• Bachelor's degree

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location:United States-Texas-Round Rock Other Locations:United States-Texas-Houston, United States-Texas-San Antonio Industry:Building Engineering Schedule:Full-time Employee Status:Regular BusinessClass:Marketing and Admin Job Posting:Sep 9, 2026

At HDR, we are committed to the principles of employment equity. We are an Aff

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.