Lead Project Coordinator

hdr; Sacramento, Folsom, Walnut Creek (CA, CA, CA); On-site; USD 90,000 - 120,000; Full time

Job summary

HDR is seeking a Lead Project Coordinator in Sacramento to drive production operations, staff development and project control across multiple teams. You will support project managers, coordinate cross‑section work, and assist with contracts, invoices, and client interactions.

The role requires a Bachelor's degree with 7+ years of related experience, plus leadership ability and software proficiency (Newforma, Procore, ACC/Forma, Google Docs, Word, Excel).

Qualifications

• Bachelor's degree required.
• 7+ years of related experience preferred.
• Ability to manage multiple assignments effectively.
• Strong leadership and organizational skills.
• Proficiency in Newforma, Procore, ACC/Forma and Google Docs.

Responsibilities

• Assist operations of production section including staff development, profitability, morale, quality control and marketing support.
• May function as an Assistant Project Manager and assist in production on projects.
• Coordinate services with other sections and help with marketing planning.
• Ensure work is planned, organized, controlled and evaluated through proactive project management.
• Prepare contracts and sub-contracts and coordinate meetings and presentations.
• Exhibit professionalism with clients and work with multiple project teams.
• Assist with or prepare project invoices as needed.

Skills

Leadership

Organizational skills

Communication

Listening skills

Multi-tasking

Education

Bachelor's degree

Associate degree or equivalent

Tools

Newforma

Procore

ACC/Forma

Google Docs

Microsoft Word

Microsoft Excel

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe building engineering is more than systems and structures, it's about powering progress and enabling innovation. As part of HDR's Building Engineering Services Group, you'll help design the critical infrastructure that supports the digital age and shapes the spaces where people work, connect, and thrive. From high-performance data centers driving the future of AI to dynamic commercial environments, your work will directly support technological advancement, sustainability, and human experience. We bring together mechanical, electrical, structural, and civil engineering experts to solve complex design challenges with precision, creativity, and collaboration. Whether you're optimizing energy efficiency, integrating resilient systems, or engineering the backbone of next‑generation facilities, your contributions will help define the future of the built environment. This isn't just a job, it's a chance to lead innovation, engineer impact, and build a legacy of excellence.

In the role of Lead Project Coordinator, we'll count on you to:

• Assist in the responsibility for operations of production section including staff development, profitability, morale, quality control and marketing support
• May function as an Assistant Project Manager and assist in responsibility for production on projects in addition to management responsibilities
• Assist with administrative responsibility for section staff and technical service functions, and lead and coordinate services with other sections
• Be involved in marketing planning and proposals
• Assist in ensuring that all work is planned, organized, controlled and evaluated through proactive project management system
• Implement, monitor and support company policy
• Assist in the selection, training, development and management of project coordinator personnel
• Compose, type, format, proofread, edit and organize documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Assist with developing project guides, and provide information and support for project reviews
• Apply company quality assurance guidelines and procedures for project document management
• Prepare, organize and assist with contracts and sub‑contracts
• Coordinate meetings and assist with presentations
• Exhibit professionalism with clients
• Work closely with multiple Project Managers and project teams
• Assist with or prepare project invoices as needed
• See that all work is planned, organized, controlled and evaluated through proactive project management system
• Perform other duties as needed

Preferred Qualifications

• Bachelor's degree
• Minimum 7 years of related experience
• Ability to handle multiple assignments
• Good leadership and organizational skills
• Strong communication and listening skills
• Proficiency in Newforma, Procore, ACC/Forma, Google Docs

#LI-BO1

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 3 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

At HDR, we are committed to the principles of employment equity.

We are an Affimative Action and Equal Opportunity Employe r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.