Senior Project Administration Lead

RH2 Engineering, Inc; Bothell (WA); On-site; USD 4,822,000 - 6,475,000; Full time

Benefits offered by this job

Health & wellbeing benefits

Paid holidays

Job summary

RH2 Engineering, Inc. seeks an experienced working manager to oversee Administrative Assistants and Office Coordinators, handling contract administration, project coordination, executive support, and corporate administration. You will lead the admin team, plan workloads, train staff, and participate in interviewing across locations.

Requirements include a Bachelor’s degree and 10 years of admin experience, plus 2+ years in a supervisory role. Proficiency in Word/Excel and AI tools is expected.

Qualifications

• Bachelor’s degree preferred with direct applicable work experience supporting Project Managers and Executives and supervising staff.
• Ten (10) years of progressive administrative responsibilities in a professional office setting, preferably in the A/E industry or consulting environment, including supervisory experience.
• Minimum two (2) years of experience in a workload management, team lead, or supervisory role.
• Demonstrated experience collaborating and building effective relationships across multiple levels and office locations.
• Familiarity with navigating AI assisted-platforms (e.g. Co-Pilot, Chat GPT, Gemini).
• Experience in preparing, editing, and formatting large documents in Word and Excel.
• Excellent communication skills, both verbal and written.
• Interpersonal skills: accessible, approachable, and able to interface with clients, peers, and technical professionals on all levels; experience working in distributed work environment where other key members of team are in remote offices a plus.
• Excellent time management skills and ability to prioritize and tackle tasks head-on, consistently delivering results within changing priorities and deadlines.
• Ability to maintain confidentiality of Corporate financial reports, special projects, employee relations issues, and other Executive-related issues.
• Microsoft Office Suite including Outlook, Excel and Word preferred at an intermediate skill level, and experience with Adobe.

Responsibilities

• Coordinate the preparation of client and subconsultant contracts using the established review process with Project Accounting and a Legal review.
• Assist Project Managers, Principals, and Directors in workload planning surrounding the preparation of correspondence, reports, technical specifications, water/sewer plans, and other technical-related documents from rough drafts to final product.
• Lead Administrative team meetings and monitor administrative workloads and coordinate assistance and backup, as needed.
• Manage Administrative procedures and provide training and guidance for new staff. Participate in interview and selection process for Administration positions in all locations.
• Maintain network and paper copies of project files. Prepare files for archiving or destruction following internal procedures.
• Attend Project Manager workload meetings to stay abreast of upcoming projects. Communicate Administrative changes or shortages to ensure deliverables are achieved.
• Supervise Administrative Assistants and/or Office Coordinators.
• Track and assist executives with their PE and PMP recertifications. Conduct research on various topics.
• May provide advanced administrative support to Directors, Accounting & Finance, HR, small offices without administration support and assigned professional disciplines.
• Participate in special projects and reports on quarterly activities in All Company Meeting.
• Perform backup duties to Bothell Office facilities as needed.
• Other duties and responsibilities as assigned.

Skills

Executive support

Time management

Interpersonal skills

Communication skills

Confidentiality

Team leadership

Workload balancing

Remote collaboration

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

Excel

Word

Adobe

Job description

RH2 Engineering, Inc. seeks an experienced working manager to oversee Administrative Assistants and Office Coordinators, handling contract administration, project coordination, executive support, and corporate administration. You will lead the admin team, plan workloads, train staff, and participate in interviewing across locations.

Requirements include a Bachelor’s degree and 10 years of admin experience, plus 2+ years in a supervisory role. Proficiency in Word/Excel and AI tools is expected.