Senior Program Operations Coordinator

Catholic Charities; San Francisco (CA); On-site; USD 36,000 - 52,000; Full time

Job summary

This role emphasizes accuracy, confidentiality, and cross‑program collaboration. You will ensure fiscal tracking, compliance with contracts and funder requirements, and effective communication with landlords, vendors, and partners while supporting program leaders to deliver services efficiently and with trauma-informed professionalism.

Qualifications

• Proficiency in Microsoft Office, including database management and reporting.
• Ability to prioritize tasks and manage multiple priorities in a fast-paced environment.
• Strong organizational and communication skills, with attention to confidentiality.

Responsibilities

• Manage day-to-day administrative operations for the programs.
• Serve as central administrative resource for program leadership and staff.
• Maintain organized program, vendor, and administrative files following policies and confidentiality requirements.
• Develop and maintain office procedures, systems, tracking tools, forms, and workflows.
• Coordinate office space, equipment, supplies, technology, mail, deliveries, and other needs.
• Prepare agendas, materials, minutes, reports, and follow-up items.

Skills

Microsoft Office

Database management

Documentation

Job description

This role emphasizes accuracy, confidentiality, and cross‑program collaboration. You will ensure fiscal tracking, compliance with contracts and funder requirements, and effective communication with landlords, vendors, and partners while supporting program leaders to deliver services efficiently and with trauma-informed professionalism.