Senior Program & Events Lead — Math Department (On-Site)

SmartRecruiters, Inc.; Cambridge (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Harvard University’s Mathematics Department seeks a Programmatic Activities and Events Administrator to lead day-to-day operations of scientific and programmatic events, including the Introductory Mathematics program.

The role oversees end-to-end logistics for seminars, conferences, and social events, manages budgets, housing, and staffing, and collaborates with faculty, students, researchers, and staff to ensure seamless experiences.

Qualifications

• A minimum of 5 years of experience is required in event management.
• Education beyond high school may count toward experience.
• College degree strongly preferred.
• Must be proficient in coordinating complex events and budgets.

Responsibilities

• Strategize end-to-end logistics for department scientific events from seminars to conferences.
• Serve as primary contact for organizers of seminars, conferences, and workshops.
• Negotiate with vendors and partners regarding event logistics.
• Plan programmatic content and manage daily event schedules.
• Coordinate housing and accommodation needs for attendees and speakers.
• Oversee social events, including large receptions and banquets.
• Oversee budgeting and forecasting in coordination with finance.
• Ensure staffing and on-site logistics for seamless attendee experience.

Skills

Organizational skills

Project management

Interpersonal skills

Teamwork

Independent work

Discretion

Software literacy

Education

College degree preferred

High school diploma acceptable

Tools

Microsoft Office

Google Suite

LaTeX

AI tools

Job description

Harvard University’s Mathematics Department seeks a Programmatic Activities and Events Administrator to lead day-to-day operations of scientific and programmatic events, including the Introductory Mathematics program.

The role oversees end-to-end logistics for seminars, conferences, and social events, manages budgets, housing, and staffing, and collaborates with faculty, students, researchers, and staff to ensure seamless experiences.