Math Program & Events Director

Conditions. Workplace Diversity, LLC.; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Tuition assistance

Job summary

Harvard University’s Department of Mathematics seeks a Programmatic Activities and Events Administrator to lead day-to-day operations for scientific and programmatic events, including management of the Introductory Mathematics program. The role supports 250 events yearly and oversees housing needs for attendees, seminars, conferences, and workshops.

With a focus on logistics, budgeting, and staff coordination, you will work closely with faculty, committees, and external partners to ensure

Qualifications

• A minimum of 5 years of experience is required. Education beyond high school may count toward experience.
• Event management experience is required.

Responsibilities

• Strategize end-to-end logistics for Mathematics Department scientific events spanning from weekly seminars to specialty lectures, thematic workshops, and multi-day international conferences.
• Serve as the primary point of contact for organizers of seminars, conferences, workshops, and special lectures
• Interact and negotiate with vendors and strategic partners regarding event logistics
• Determine programmatic content and plan and manage daily event schedules
• Define technological requirements, plan for adequate equipment, and ensure necessary workforce is provided
• Determine invitation lists and execute invitations accordingly
• Create event budgets and forecast spending in coordination with Assistant Director of Finance
• Ensure adequate staffing is available and create staff schedules in coordination with department leadership
• Market events in coordination with the Engagement Strategy and Operations Manager
• Assess and coordinate housing and accommodation needs for attendees of all Mathematics Department scientific events, including conference and workshop participants, as well as seminar speakers

Skills

Event management

Organizational skills

Project management

Communication skills

Education

College degree

Tools

Microsoft Office

Google Suite

LaTeX

AI tools

Job description

Harvard University’s Department of Mathematics seeks a Programmatic Activities and Events Administrator to lead day-to-day operations for scientific and programmatic events, including management of the Introductory Mathematics program. The role supports 250 events yearly and oversees housing needs for attendees, seminars, conferences, and workshops.

With a focus on logistics, budgeting, and staff coordination, you will work closely with faculty, committees, and external partners to ensure