Events Strategy Lead — Mathematics Department

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Tuition assistance

Commuter benefits

Parental leave

Job summary

Harvard University, Faculty of Arts and Sciences is seeking a Programmatic Activities and Events Administrator for the Mathematics Department. You will lead day-to-day operations of scientific and programmatic events, including weekly seminars, workshops, and multi-day conferences.

The role requires expertise in event planning, logistics, budgeting, and vendor management, with a focus on coordinating both scientific and social functions for thousands of participants yearly.

Qualifications

• Minimum of 5 years in event management or related fields.
• Experience coordinating scientific, social, and programmatic events.
• Ability to manage budgets, scheduling, and vendor relations.

Responsibilities

• Plan and oversee end-to-end logistics for departmental events and conferences.
• Serve as primary contact for organizers and manage invitations and schedules.
• Coordinate housing, venues, catering, AV/IT, and staffing for events.
• Support Introductory Mathematics Program activities and related logistics.
• Maintain administrative workflows and cross-unit collaboration.
• Ensure compliance with university policies and sponsor requirements.

Skills

Excellent organizational skills

Project management

Interpersonal communication

Team collaboration

Independent work

Computer proficiency

Education

College degree

Tools

Microsoft Office

Google Suite

LaTeX

AI tools

Job description

Harvard University, Faculty of Arts and Sciences is seeking a Programmatic Activities and Events Administrator for the Mathematics Department. You will lead day-to-day operations of scientific and programmatic events, including weekly seminars, workshops, and multi-day conferences.

The role requires expertise in event planning, logistics, budgeting, and vendor management, with a focus on coordinating both scientific and social functions for thousands of participants yearly.