Senior Program Assistant, Sustainability Initiative

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

Massachusetts Institute of Technology in Cambridge, MA, seeks a Senior Program Assistant to support the Sustainability Initiative. The role covers certificate program coordination, event planning, and research project administration, enabling smooth operation of interdisciplinary sustainability efforts.

Responsibilities include managing certificates, coordinating guest lectures, onboarding researchers, handling procurement and payments, and maintaining calendars and travel arrangements.

Responsibilities

• Certificate Program Coordination & Course Support: Day-to-day Sustainability Certificate administration, student engagement activities, course logistics.
• Guest lecturer coordination and S-Lab project matching.
• Event Management: full lifecycle planning for speaker series, Advisory Board meetings, and Certificate Graduation.
• Research project coordination, onboarding/offboarding, payroll setup, and financial management.
• Procurement, vendor setup, payments, expense reconciliation, and MIT finance policy administration.
• Calendar management, travel coordination, supplies, and stakeholder database management.

Job description

SENIOR PROGRAM ASSISTANT, SUSTAINABILITY INITIATIVE, performs complex and diverse duties in support of the MIT Sloan Sustainability Initiative. Responsibilities include: Certificate Program Coordination & Course Support (30%): Day-to-day Sustainability Certificate administration, student engagement activities, course logistics, guest lecturer coordination, and S-Lab project matching; Event Management (20%): Full lifecycle planning for speaker series, Advisory Board meetings, Certificate Graduation, and stakeholder engagement events; Research Project Coordination & Researcher Onboarding (20%): Administrative liaison for two research projects, researcher onboarding/offboarding, payroll systems setup, and financial management; Accounting (15%): Procurement processing, vendor setup, payment processing, expense reconciliation, and MIT finance policy administration; General Administrative Support (15%): Calendar management, travel coordination, supplies purchasing, office operations, and stakeholder database management.

The full job description is available at https://web.mit.edu/sloan-hr/jobs/SustainabilitySrProgramAssistant.pdf