Part time-Office and Accounts Payable Support

C001 New Jersey Institute of Technology; United States; On-site; USD 36,000 - 52,000; Part time

Job summary

The New Jersey Institute of Technology (NJIT) is seeking a part-time Office and Accounts Payable Support to assist central staff, cover the reception desk, and manage office operations. You will handle purchase requisitions in Workday, process invoices, and ensure compliance with university policies.

Responsibilities include coordinating with Purchasing and Accounts Payable, maintaining records, and supporting procurement activities for contracts and projects.

Qualifications

• Associate degree in a related business field or 3–5 years of AP/administrative experience.
• Strong proficiency in Microsoft Office; experience with Workday ERP, SharePoint and Adobe is a plus.
• Excellent written and oral communication, time management and ability to manage multiple priorities.

Responsibilities

• Provide administrative support to central staff and office coverage.
• Maintain office inventory, supplies, and equipment; coordinate repairs.
• Enter purchase requisitions into Workday and process invoices for payment.
• Review invoices for compliance with procurement policies.
• Coordinate with staff, Purchasing, Accounts Payable and vendors.
• Assist with maintenance of finance and administration records.

Skills

Word

Excel

Outlook

Teams

Time management

Organizational skills

Communication skills

Problem-solving

Education

Associate degree in business

Tools

Workday ERP

SharePoint

Adobe

PDF forms

Job description

Position Title

Part time-Office and Accounts Payable Support Reports To: Sr. Dir, Finance & Admin

Position Summary

Provide administrative support to central staff and perform a variety of administrative duties for the office as needed, including providing coverage to the office reception desk and other duties as required. Provide Office Management support, including maintaining office inventory, ordering supplies, maintaining office equipment, maintaining office storage and files and other duties as required. Work with building management on maintenance of office space, including coordination and scheduling repairs. Enter purchase requisitions into Workday for procurement of goods and services. Receive, track, log and process invoices for payment. Review invoices for compliance with university, NJTPA and federal procurement policies. Coordinate with staff, NJIT Purchasing, Accounts Payable and vendors to track purchases, receipt of goods and services, invoices and payments. Assist finance account managers with receiving and logging contractual and subrecipient invoices. Assist with review of supporting documentation and invoice payment processing. Assist with entering purchase requisitions for contractual projects as needed. Assist with maintenance of finance and administration departmental records including scanning, filing, organizing and archiving.

Essential Functions

Provide administrative support to central staff and perform a variety of administrative duties for the office as needed, including reception desk coverage, office management support, procurement support, invoice processing, records management, and related administrative duties.

Pre-Requisite Qualifications

• Education: Associate degree in a related business field or a minimum of three to five years of experience in accounts payable, accounting, or administrative office support.
• Experience: Strong proficiency in Microsoft Office Suite, specifically Word, Excel, Outlook, and Teams. Experience with Adobe, PDF forms, SharePoint, Workday ERP systems, or similar software is a plus. Candidate must possess strong written and oral communication skills, time management and organizational skills, and the ability to manage multiple competing priorities simultaneously. Must be a self-starter with strong problem-solving and decision-making abilities.

Compensation

Part-Time Position $32.00 per hour. At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university an equivalent combination of education and experience specifically preparing the candidate for success in the position. Range: Hourly Employees NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, or other items.

Additional Information

FLSA: Non-Exempt Time Type: Part time Pay Rate: Hourly. As an EEO employer NJIT is committed to building a diverse and inclusive teaching, research, and working environment and strongly encourages applications from individuals with disabilities, minorities, veterans, and women. Employment at NJIT is subject to the provisions of New Jersey First Act which mandates new employees, who are not NJ residents, to establish primary residence in New Jersey within one year of their appointment to certain positions. The law does not apply to any individual employed at NJIT on a temporary or per semester basis as a visiting or adjunct professor, teacher, lecturer, researcher or administrator. If you have questions, please email the Human Resources Department at [e-mail]. Information regarding NJIT campus security, personal safety, and fire safety including topics such as, disciplinary procedures, crime prevention, NJIT Police law enforcement authority, crime reporting policies, and crime statistics for the most recent three year period is available on the NJIT Department of Public Safety here. NJIT is an E-Verify employer and uses E-Verify to confirm work authorization of each new hire.

Employment at NJIT

When you work at New Jersey Institute of Technology (NJIT), you become part of a dynamic and innovative community dedicated to advancing education, research, and technological excellence. Recognized as New Jersey’s premier public polytechnic university, NJIT serves a diverse population of over 12,000 students across six colleges and schools, offering a forward-thinking academic environment in the heart of Newark, just minutes from New York City. At NJIT, we are committed to fostering a workplace culture rooted in inclusion, collaboration, and excellence. Employees are empowered to grow professionally, contribute to meaningful work, and support a mission that shapes the future of technology, education, and research.

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