Administrative Assistant II - Academic Programs & Budget

New Jersey Institute of Technology; Central (LA); On-site; USD 44,000 - 60,000; Full time

Job summary

New Jersey Institute of Technology is seeking an Administrative Assistant II for the University Learning Center. The role provides key administrative support including reception, reporting for budgets and NCAA/America East Conference updates, and liaison duties across campus.

Responsibilities span filing, correspondence, event scheduling, and program management to ensure efficient operations and customer service for faculty, staff, students, and visitors.

Qualifications

• Bachelor’s Degree.
• Three to Five years of related experience as administrative assistant and knowledge of NCAA academic policies and procedures.
• Must have excellent organizational, communication, writing and telephone skills.
• Must be able to work independently, exercise discretion, and assume responsibility.
• Experience with Banner finance and student services, Navigate and ARMS software.

Responsibilities

• Answering phones, sorting and distributing mail, faxing, copying, initiating and following up on personnel requisition forms, and personal action forms.
• Drafting correspondence and proposals, proofreading for grammar errors.
• Establishing and maintaining a filing system for documents related to employees and students.
• Developing procedures for TLC reception area, training Office Assistants, and supervising tutors and GAs.
• Greeting visitors and providing high level customer service.
• Liaising with designated department(s) and communicating with other departments to carry out processes.

Skills

Customer Focus

Teamwork

Communication

Professionalism

Education

Bachelor’s Degree

Tools

Banner finance

Navigate

ARMS software

Job description

New Jersey Institute of Technology is seeking an Administrative Assistant II for the University Learning Center. The role provides key administrative support including reception, reporting for budgets and NCAA/America East Conference updates, and liaison duties across campus.

Responsibilities span filing, correspondence, event scheduling, and program management to ensure efficient operations and customer service for faculty, staff, students, and visitors.