Senior Practice Coordinator - Legal Admin & Billing

Norton Rose Fulbright; Missouri; Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical insurance (plans)

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) and profit-sharing

Fertility benefits

Commuter benefits

Student loan assistance

Paid time off

Parental leave

Holidays (11 firm holidays)

Job summary

Norton Rose Fulbright US LLP in St. Louis is seeking a Practice Coordinator to support lawyers within our Business practice. This role develops transactional skillsets while working closely with a respected team in a fast-paced environment.

The position requires presence in the St. Louis office at least four days per week under the firm’s hybrid policy, with overtime and schedule flexibility as needed. You will handle calendars, filings, client interactions, and billing support.

Qualifications

• Associate’s or Bachelor’s degree preferred; high school diploma is required.
• Minimum of 5 years’ experience performing legal administrative duties in a law firm or professional service organization; law firm experience preferred.
• Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues.
• Skilled in the Microsoft Office suite, with a strong ability to learn and adapt to new software quickly.
• Demonstrated ability to work independently or collaboratively, while effectively prioritizing workload and ad‑hoc demands.
• Strong interpersonal and relationship‑building abilities, with excellent verbal and written communication skill.
• Reliable, resourceful, organized, and detail‑oriented.

Responsibilities

• Prepare, edit and proofread a variety of practice area legal documents, e.g. correspondence, agreements, spreadsheets and presentations.
• Organize, maintain, and track documents on a client extranet site or other databases.
• Actively track deadlines and status of matters, and provide regular updates to attorneys.
• Maintain calendars to include coordination and scheduling of meetings, conference calls, send calendar invites and reminders, reserve conference rooms on‑site in firm reservation system and for off‑site venues.
• Review and edit pre‑bills for submission to billing department and research/identify outstanding invoices and payments.
• Interact and follow‑up with clients, outside counsel and others, as requested.
• Manage physical and electronic files (iManage).
• Assist with attorney time entry and client billing, as needed.
• Process business expense reimbursements and vendor payments.
• Coordinate domestic and international travel arrangements with firm’s travel provider.
• Open and close client files, including conducting conflict checks, completing new matter forms, and preparing engagement letters.
• Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers.
• Assists in the preparation of client proposal materials and PowerPoint presentations.
• Assist the firm and peers with overflow work and provide backup support, as requested.
• May train, assist, and provide orientation for new and less experienced members of staff.

Skills

Interpersonal skills

Communication skills

Prioritization

Stakeholder management

Education

Bachelor’s or Associate’s degree

High school diploma

Tools

Microsoft Office

iManage

Job description

Norton Rose Fulbright US LLP in St. Louis is seeking a Practice Coordinator to support lawyers within our Business practice. This role develops transactional skillsets while working closely with a respected team in a fast-paced environment.

The position requires presence in the St. Louis office at least four days per week under the firm’s hybrid policy, with overtime and schedule flexibility as needed. You will handle calendars, filings, client interactions, and billing support.