Hybrid Legal Practice Coordinator

Phase2 Technology; Chicago (IL); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Job summary

Norton Rose Fulbright US LLP in Chicago is seeking a Practice Coordinator to support lawyers within our Business practice. You will help manage day-to-day administrative operations, enabling lawyers to deliver exceptional client service in a collaborative, fast-paced environment.

This hybrid role requires presence in the office at least three days per week and occasional overtime. You will organize documents, track deadlines, assist with time entry and billing, and coordinate travel for domestic

Qualifications

• Associate's or Bachelor's degree preferred; high school diploma is required.
• Minimum of 5 years' experience performing legal administrative duties; law firm experience preferred.
• Proficient in Microsoft Office; ability to learn and adapt to new software quickly.

Responsibilities

• Prepare, edit and proofread a variety of practice area legal documents, e.g. correspondence, agreements, spreadsheets and presentations
• Organize, maintain, and track documents on a client extranet site or other databases
• Actively track deadlines and status of matters, and provide regular updates to attorneys
• Maintain calendars to include coordination and scheduling of meetings, conference calls, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues
• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments
• Interact and follow-up with clients, outside counsel and others, as requested
• Manage physical and electronic files (iManage)
• Assist with attorney time entry and client billing, as needed
• Process business expense reimbursements and vendor payments
• Coordinate domestic and international travel arrangements with firm's travel provider
• Opens and closes client files, including conducting conflict checks, completing new matter forms, and preparing engagement letters
• Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers
• Assists in the preparation of client proposal materials and PowerPoint presentations
• Assist the firm and peers with overflow work and provide backup support, as requested
• May train, assist, and provide orientation for new and less experienced members of staff

Skills

Legal administrative experience

MS Office

Education

High school diploma

Tools

iManage

Job description

Norton Rose Fulbright US LLP in Chicago is seeking a Practice Coordinator to support lawyers within our Business practice. You will help manage day-to-day administrative operations, enabling lawyers to deliver exceptional client service in a collaborative, fast-paced environment.

This hybrid role requires presence in the office at least three days per week and occasional overtime. You will organize documents, track deadlines, assist with time entry and billing, and coordinate travel for domestic