Practice Coordinator

NRF United Kingdom; St. Louis (MO); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) savings plan

Job summary

Norton Rose Fulbright US LLP in St. Louis is seeking a Practice Coordinator to support lawyers in our Business practice. The role involves preparing and editing various legal documents, managing calendars, travel arrangements, and client billing, with in-office presence required most of the week.

You will collaborate with a skilled team in a fast-paced environment. The position emphasizes proactive problem-solving, strong communication, and organizational skills, with opportunities to develop

Qualifications

• 5+ years of experience performing legal administrative duties in a law firm or professional services organization.
• Ability to anticipate needs, confirm next steps, and proactively resolve issues.
• Strong interpersonal and written/verbal communication skills.
• Reliable, resourceful, organized and detail-oriented.

Responsibilities

• Prepare, edit, and proofread legal documents, correspondence, agreements, spreadsheets, and presentations.
• Organize, maintain, and track documents on client extranets or databases.
• Track deadlines and provide updates to attorneys.
• Manage calendars, meetings, travel, and conference rooms on-site and off-site.
• Assist with time entry, client billing, and processing business expenses.
• Open/close client files, perform conflict checks, and handle engagement letters.
• Assist with preparing client proposals and PowerPoint presentations.

Skills

Strong communication skills

Organizational skills

Detail-oriented

Education

Associate’s or Bachelor’s degree preferred; high school diploma required

Tools

Microsoft Office Suite

IManage

Job description

Overview

The St. Louis office is seeking a Practice Coordinator to support lawyers within our Business practice. This exciting opportunity allows you to develop transactional skills while working closely with a highly‑regarded group of lawyers in a fast‑paced, collaborative environment. The position requires presence in the St. Louis office at least four days per week, with occasional overtime and schedule flexibility.

Responsibilities

• Prepare, edit, and proofread a variety of practice area legal documents including correspondence, agreements, spreadsheets, and presentations.
• Organize, maintain, and track documents on a client extranet site or other databases.
• Actively track deadlines and status of matters, providing regular updates to attorneys.
• Maintain calendars, coordinate scheduling of meetings, conference calls, send calendar invites and reminders, and reserve conference rooms on‑site and for off‑site venues.
• Review and edit pre‑bills for submission to the billing department; research/identify outstanding invoices and payments.
• Interact and follow‑up with clients, outside counsel and others as requested.
• Manage physical and electronic files (iManage).
• Assist with attorney time entry and client billing as needed.
• Process business expense reimbursements and vendor payments.
• Coordinate domestic and international travel arrangements with the firm’s travel provider.
• Open and close client files, including conflict checks, new matter forms, and engagement letters.
• Maintain and update contact lists, create labels, and coordinate mailings as directed by timekeepers.
• Assist in the preparation of client proposal materials and PowerPoint presentations.
• Assist the firm and peers with overflow work and provide backup support as requested.
• Train, assist, and orient new or less experienced staff members as needed.

Qualifications

• Associate’s or Bachelor’s degree preferred; high school diploma required.
• Minimum of 5 years’ experience performing legal administrative duties in a law firm or professional services organization; law firm experience preferred.
• Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues.
• Skilled in Microsoft Office suite, with a strong ability to learn and adapt to new software quickly.
• Demonstrated ability to work independently or collaboratively, while effectively prioritizing workload and ad‑hoc demands.
• Strong interpersonal and relationship‑building abilities, with excellent verbal and written communication skills.
• Reliable, resourceful, organized, and detail‑oriented.

Benefits

Our comprehensive benefits package includes access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance. Pre‑tax benefits such as health savings accounts and flexible spending accounts are available. Employees may participate in a 401(k) savings plan and profit‑sharing plans if eligible. Full‑time employees have access to fertility benefits, commuter benefits where applicable, and student loan refinancing options. We also offer a competitive paid time off plan with a minimum of 20 days off based on role and tenure, generous paid maternity and paternity leave (minimum 14 weeks), and child‑care support through a backup care program. Employees are entitled to 11 firm holidays.

Equal Opportunity and Notice of Rights

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and regulations. Information collected during the application process is used only for employment purposes and is kept separate from your application. Self‑identification information is confidential. Qualified applicants are considered without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status. We provide reasonable accommodation to applicants with disabilities. E‑Verify is used in accordance with U.S. Department of Homeland Security regulations.