Senior Practice Assistant – Legal Admin & Coordination

Ogletree Deakins’ Immigration Practice Group; Morristown (NJ); Hybrid; USD 96,000 - 125,000; Full time

Benefits offered by this job

Paid Time Off

Paid Sick Leave

Health Insurance

401(k) matching

Profit Sharing

Paid Holidays

Parental Leave

Dental & Vision

HSA/FSA

Job summary

Ogletree Deakins – Immigration Practice Group in Morristown, NJ seeks a Practice Assistant to support attorneys with secretarial and administrative tasks, document preparation, calendar management and client communications.

The position requires 4+ years of practice assistant or legal secretary experience, fast 70 wpm typing, and strong MS Office skills. Competitive NJ salary; on-site role with full benefits.

Qualifications

• 4+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, documents and processes.
• Accurate typing of at least 70 words per minute.
• Strong computer proficiency in MS Office, document management, time entry, e‑filing and databases.
• Excellent written and verbal communication; grammar and proofreading skills.
• Strong organizational skills with calendaring, filing and time management.
• Regular predictable attendance.

Responsibilities

• Prepare and process complex legal documents and correspondence; draft routine letters.
• Process mail and faxes; ensure attachments and exhibits are included.
• Maintain calendars for assigned attorneys; track meetings and deadlines.
• Maintain paper and electronic files in line with internal policies.
• Prepare time entries and expense reimbursements; assist with client billing.
• Provide general administrative support; screen calls, greet clients, arrange travel and meetings.
• Mentor new staff and assist with piloting new software as needed.

Skills

Typing 70 wpm

MS Office

Document management

Time entry

e-filing

Database software

Timekeeping

Tools

MS Office

Time entry

e-filing

Document management

Job description

Ogletree Deakins – Immigration Practice Group in Morristown, NJ seeks a Practice Assistant to support attorneys with secretarial and administrative tasks, document preparation, calendar management and client communications.

The position requires 4+ years of practice assistant or legal secretary experience, fast 70 wpm typing, and strong MS Office skills. Competitive NJ salary; on-site role with full benefits.