Legal Practice Assistant — Dynamic Multi-Attorney Support

Ogletree Deakins; Morristown (NJ); On-site; USD 96,000 - 125,000; Full time

Benefits offered by this job

Paid Time Off

401(k) matching

Health and Life Insurance

Dental & Vision

Parental Leave

Job summary

Ogletree Deakins in Morristown, NJ is seeking a Practice Assistant to support multiple attorneys with secretarial and administrative tasks. The role includes document preparation, calendar maintenance, timekeeping, client communications, and travel coordination.

Strong typing and MS Office skills are essential; experience in a law firm is preferred. We offer a comprehensive benefits package and a salary range aligned to New Jersey wages.

Qualifications

• 4+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, legal documents and legal processes.
• Accurate typing of at least 70 words per minute.
• Strong computer proficiency in MS Office, document management, time entry, e-filing and database software.
• Excellent communication skills, written and verbal.

Responsibilities

• Prepare documents, letters and memoranda with proper formatting and revisions.
• Process mail, faxes and attachments, ensure all items are included.
• Maintain calendars for assigned attorneys, including meetings and deadlines.
• Maintain paper and electronic files per internal policies and back up and retrieve files as needed.
• Prepare time entries and expense reimbursements, coordinate client billing with the Billing Department.
• Provide general administrative support, screen calls, receive clients and travel arrangements.

Skills

Typing 70 wpm

MS Office proficiency

Strong communication

Time management

Tools

Document management

Time entry & e-filing

Database software

Job description

Ogletree Deakins in Morristown, NJ is seeking a Practice Assistant to support multiple attorneys with secretarial and administrative tasks. The role includes document preparation, calendar maintenance, timekeeping, client communications, and travel coordination.

Strong typing and MS Office skills are essential; experience in a law firm is preferred. We offer a comprehensive benefits package and a salary range aligned to New Jersey wages.