Senior Legal Assistant & Administrative Specialist

Ogletree Deakins’ Immigration Practice Group; San Diego (CA); Vor Ort; USD 81.000 - 124.000; Vollzeit

Benefits dieser Stelle

Paid Time Off

401(k) matching program

Profit Sharing

Health and Vision insurance

Tuition Reimbursement

Employee Assistance Program

Zusammenfassung

Ogletree Deakins’ Immigration Practice Group is seeking a Practice Assistant / Legal Assistant in California. The role supports multiple attorneys, handling complex document production, calendar management, file maintenance, timekeeping, and client billing coordination.

Strong typing, proofreading, and legal terminology knowledge are essential to ensure accurate, timely legal service delivery. The position emphasizes collaboration, independence, and proactive scheduling, with comprehensive

Qualifikationen

• 4+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, legal documents and legal processes.
• Accurate typing of at least 70 words per minute.
• Strong computer proficiency in MS Office, document management, time entry, e-filing and database software.
• Excellent communication skills, written and verbal.
• Strong proofreading skills.

Aufgaben

• Prepare documents, letters, and memos; draft and redline complex legal documents and e-file as required.
• Process incoming/outgoing mail and faxes; manage exhibits and attachments.
• Maintain assigned attorneys' calendars with meetings, deadlines and client activities.
• Maintain paper/electronic files in compliance with internal policies; routine filing and retrieval.
• Prepare time entries, expense reports, and coordinate client billing with the Billing Department.

Kenntnisse

Typing speed 70 wpm

Excellent communication

Proofreading

Organization

Independent/work with team

Tools

MS Office

Document management software

Time entry software

e-filing software

Jobbeschreibung

Ogletree Deakins’ Immigration Practice Group is seeking a Practice Assistant / Legal Assistant in California. The role supports multiple attorneys, handling complex document production, calendar management, file maintenance, timekeeping, and client billing coordination.

Strong typing, proofreading, and legal terminology knowledge are essential to ensure accurate, timely legal service delivery. The position emphasizes collaboration, independence, and proactive scheduling, with comprehensive