Senior Legal Assistant & Practice Support Specialist

Ogletree Deakins; San Diego (CA); On-site; USD 81,000 - 124,000; Full time

Benefits offered by this job

Paid Time Off

Paid Sick Leave

401(k) matching program

Profit Sharing

Paid Holidays

Paid Parental Leave

Health and Life Insurance including D&

Health Savings Account / Flexible Sp/V

Tuition Reimbursement

Employee Assistance Program

Job summary

Ogletree Deakins is seeking a Practice Assistant / Legal Assistant to support attorneys with secretarial and administrative tasks. The role involves drafting and revising documents, managing calendars, time entries, and client billing, and providing team-based support across multiple assignments.

The ideal candidate has 4+ years in a practice assistant role, strong grammar and proofreading, and excellent communication skills.

Qualifications

• 4+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, legal documents and legal processes.
• Accurate typing of at least 70 words per minute.
• Strong computer proficiency in MS Office, document management, time entry, e-filing and database software.

Responsibilities

• Prepare and process complex legal documents and correspondence.
• Manage mail, calendars, and filing for assigned attorneys.
• Handle time entries, reimbursements, and client billing coordination.
• Provide front-desk support and client reception as needed.
• Assist with travel coordination and meeting logistics.
• Support mentoring of new staff and piloting new software.

Skills

Legal terminology

Typing 70 wpm

MS Office

Calendar management

Billing/time entry

Clear communication

Independent worker

Tools

Document management software

e-filing

Billing software

Job description

Ogletree Deakins is seeking a Practice Assistant / Legal Assistant to support attorneys with secretarial and administrative tasks. The role involves drafting and revising documents, managing calendars, time entries, and client billing, and providing team-based support across multiple assignments.

The ideal candidate has 4+ years in a practice assistant role, strong grammar and proofreading, and excellent communication skills.