Senior Practice Assistant for a Busy Legal Team

Beacon Hill Staffing Group; Houston (TX); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Beacon Hill Staffing Group is seeking a highly organized Practice Assistant in downtown Houston to provide administrative support to a group of attorneys and professionals in a fast-paced, client-focused environment. This direct-hire role requires managing calendars, coordinating travel, handling expenses, and supporting day-to-day administrative projects.

The successful candidate will be proactive, detail-oriented, and capable of communicating with leadership.

Qualifications

• 3+ years of administrative or executive support experience preferred.
• Experience supporting multiple executives or busy professionals simultaneously is highly preferred.
• Prior law firm experience is not required.
• Strong proficiency with Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide comprehensive administrative support to multiple attorneys and professionals, serving as a reliable point of contact for day-to-day scheduling, coordination, and administrative needs.
• Manage multiple busy and frequently changing calendars, including scheduling internal and external meetings, coordinating participants, resolving conflicts, and adjusting priorities as needs change.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and changes that may arise before or during travel.
• Prepare, review, and submit expense reports and reimbursement requests, ensuring receipts and supporting documentation are organized and submitted accurately.
• Assist professionals with daily administrative workflows, including meeting preparation, document organization, correspondence, scheduling, and general business support.
• Coordinate meetings, conferences, client functions, and internal events, including logistics, meeting materials, conference rooms, technology needs, and attendee communication.
• Serve as a liaison between supported professionals and internal departments, helping facilitate requests and ensuring administrative needs are addressed efficiently.
• Proactively monitor schedules, deadlines, and upcoming priorities to help supported professionals stay organized and prepared.

Skills

Calendar management

Travel coordination

Expense reporting

Executive support

Multitasking across busy professionals

Microsoft Office Suite

Communication with leadership

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

Beacon Hill Staffing Group is seeking a highly organized Practice Assistant in downtown Houston to provide administrative support to a group of attorneys and professionals in a fast-paced, client-focused environment. This direct-hire role requires managing calendars, coordinating travel, handling expenses, and supporting day-to-day administrative projects.

The successful candidate will be proactive, detail-oriented, and capable of communicating with leadership.