Senior Payroll Tax Analyst - Multi-State Compliance

SHPCA SCAN Health Plan; City of Long Beach (NY); Hybrid; USD 92,400 - 120,000; Full time

Benefits offered by this job

Hybrid work mode

Annual bonus program

Wellness program

Paid time off

401(k) matching

Job summary

SCAN Health Plan is seeking a Senior Payroll Tax Analyst to oversee multi‑state payroll tax compliance and reporting. You will collaborate with Payroll, HR, Accounting, and ADP Tax Services to maintain regulatory compliance, while building reports and dashboards to monitor tax trends and identify automation opportunities.

Ideal candidates bring a bachelor’s degree in accounting, 5–8 years in payroll tax, and deep knowledge of Workday and multi‑state requirements.

Qualifications

• Bachelor’s degree in accounting or equivalent experience.
• 5–8 years payroll, payroll tax, payroll accounting work experience.
• Knowledge of wage and hour laws, payroll & tax compliance.
• Expertise in multi-state payroll tax compliance.
• Analytical thinking and issue resolution.
• Strong technical knowledge with process improvement mindset (AI).
• Working knowledge of Workday, Oracle, SAP Concur.
• Advanced knowledge of Excel including V‑lookups, pivot tables and complex formulas.
• Strong written and verbal communication skills.

Responsibilities

• Oversee payroll tax compliance for a multi‑state, multi‑company environment, ensuring adherence to federal, state, and local regulations.
• Serve as the primary liaison with ADP Tax Services to ensure service accuracy and compliance, and work with ADP to set up new tax jurisdictions.
• Review tax notices and coordinate with ADP for resolution, including root‑cause analysis and prevention.
• Validate periodic, quarterly and annual tax filings prepared by ADP Tax Services including 940, 941 & W‑2s.
• Maintain relationships with tax agencies and ensure timely responses.
• Act as a subject‑matter expert for payroll tax configuration within Workday.
• Perform payroll tax reconciliations between Workday, ADP Tax Services, and final tax filings.
• Prepare and review payroll tax journal entries and support financial close processes.
• Investigate and resolve discrepancies related to tax liabilities, filings, and payments.
• Research and update accounting team regarding payroll tax and payment services banking items.
• Support audits by providing payroll tax documentation and reconciliations.
• Support the interim and year‑end financial audit process as well as annual company tax filings (990; 4720).
• Serve as a resource and a back‑up for payroll department functions.
• Partner with Payroll, HR, Benefits, and accounting teams.
• Provide guidance on taxation of benefits and special pay scenarios.
• Cross‑train payroll team members on tax compliance.
• Maintain documentation of payroll tax procedures and workflows.
• Identify inefficiencies and recommend process improvements and automation including AI recommendations.
• Develop payroll & tax reporting metrics and dashboards to monitor compliance and trends.
• Maintain professional and technical knowledge by attending education workshops.
• Ensure compliance with internal controls and organizational policies.

Skills

Analytical thinking

AI in payroll

Excel proficiency

Communication skills

Education

Bachelor's degree in accounting or equivalent

Tools

Workday

Oracle

SAP Concur

Job description

SCAN Health Plan is seeking a Senior Payroll Tax Analyst to oversee multi‑state payroll tax compliance and reporting. You will collaborate with Payroll, HR, Accounting, and ADP Tax Services to maintain regulatory compliance, while building reports and dashboards to monitor tax trends and identify automation opportunities.

Ideal candidates bring a bachelor’s degree in accounting, 5–8 years in payroll tax, and deep knowledge of Workday and multi‑state requirements.