Senior Payroll Tax Analyst — Multi-State & AI Automation

SCAN Health Insurance; Long Beach (CA); On-site; USD 92,000 - 120,000; Full time

Job summary

SCAN Health Insurance in Long Beach, CA is seeking a Senior Payroll Tax Analyst to oversee payroll tax compliance across a multi-state, multi-entity healthcare organization and ensure accurate withholding, filing, and reconciliation in collaboration with ADP Tax Services and internal teams.

This role will develop reports and dashboards to monitor compliance, drive process improvements (including AI), and support annual audits and company tax filings (990;4720).

Qualifications

• Bachelor’s degree in accounting or equivalent experience.
• 5–8 years payroll, payroll tax or payroll accounting experience.
• Knowledge of wage and hour laws, payroll and tax compliance.
• Expertise in multi-state payroll tax compliance.
• Analytical thinking and issue resolution.
• Strong technical knowledge with process improvement mindset (AI).
• Working knowledge of Workday, Oracle, SAP Concur.
• Advanced knowledge of Excel including V-lookup, pivot tables and complex formulas.

Responsibilities

• Oversee payroll tax compliance for a multi-state, multi-company environment.
• Ensure adherence to federal, state, and local regulations.
• Serve as primary liaison with ADP Tax Services for service accuracy and compliance.
• Work with ADP to set up new tax jurisdictions.
• Review tax notices and coordinate with ADP for resolution including root cause analysis.
• Validate periodic, quarterly and annual tax filings prepared by ADP Tax Services (940, 941 & W-2s).
• Maintain relationships with tax agencies and ensure timely responses.
• Act as a subject matter expert for payroll tax configuration within Workday.
• Perform payroll tax reconciliations between Workday, ADP Tax Services, and filings.
• Prepare and review payroll tax journal entries and support financial close.
• Investigate and resolve discrepancies related to tax liabilities, filings, and payments.
• Research and update accounting team related to payroll tax and payment services banking items.
• Support audits by providing payroll tax documentation and reconciliations.
• Support interim and year-end financial audit process and annual company tax filings (990;4720).
• Crosstrain payroll team members on tax compliance.
• Maintain documentation of payroll tax procedures and workflows.
• Identify inefficiencies and recommend process improvements including AI recommendations.
• Develop payroll & tax reporting metrics and dashboards to monitor compliance and trends.
• Maintain professional and technical knowledge by attending education workshops.
• Ensure compliance with internal controls and organizational policies.

Skills

Payroll tax compliance

Analytical thinking

AI process improvement

Workday knowledge

Excel advanced

Education

Bachelor's degree in accounting or equivalent experience

Tools

Workday

Oracle

SAP Concur

Job description

SCAN Health Insurance in Long Beach, CA is seeking a Senior Payroll Tax Analyst to oversee payroll tax compliance across a multi-state, multi-entity healthcare organization and ensure accurate withholding, filing, and reconciliation in collaboration with ADP Tax Services and internal teams.

This role will develop reports and dashboards to monitor compliance, drive process improvements (including AI), and support annual audits and company tax filings (990;4720).