Senior Payroll Tax Analyst

SCAN Health Insurance; Long Beach (CA); On-site; USD 92,000 - 120,000; Full time

Job summary

SCAN Health Insurance in Long Beach, CA is seeking a Senior Payroll Tax Analyst to oversee payroll tax compliance across a multi-state, multi-entity healthcare organization and ensure accurate withholding, filing, and reconciliation in collaboration with ADP Tax Services and internal teams.

This role will develop reports and dashboards to monitor compliance, drive process improvements (including AI), and support annual audits and company tax filings (990;4720).

Qualifications

• Bachelor’s degree in accounting or equivalent experience.
• 5–8 years payroll, payroll tax or payroll accounting experience.
• Knowledge of wage and hour laws, payroll and tax compliance.
• Expertise in multi-state payroll tax compliance.
• Analytical thinking and issue resolution.
• Strong technical knowledge with process improvement mindset (AI).
• Working knowledge of Workday, Oracle, SAP Concur.
• Advanced knowledge of Excel including V-lookup, pivot tables and complex formulas.

Responsibilities

• Oversee payroll tax compliance for a multi-state, multi-company environment.
• Ensure adherence to federal, state, and local regulations.
• Serve as primary liaison with ADP Tax Services for service accuracy and compliance.
• Work with ADP to set up new tax jurisdictions.
• Review tax notices and coordinate with ADP for resolution including root cause analysis.
• Validate periodic, quarterly and annual tax filings prepared by ADP Tax Services (940, 941 & W-2s).
• Maintain relationships with tax agencies and ensure timely responses.
• Act as a subject matter expert for payroll tax configuration within Workday.
• Perform payroll tax reconciliations between Workday, ADP Tax Services, and filings.
• Prepare and review payroll tax journal entries and support financial close.
• Investigate and resolve discrepancies related to tax liabilities, filings, and payments.
• Research and update accounting team related to payroll tax and payment services banking items.
• Support audits by providing payroll tax documentation and reconciliations.
• Support interim and year-end financial audit process and annual company tax filings (990;4720).
• Crosstrain payroll team members on tax compliance.
• Maintain documentation of payroll tax procedures and workflows.
• Identify inefficiencies and recommend process improvements including AI recommendations.
• Develop payroll & tax reporting metrics and dashboards to monitor compliance and trends.
• Maintain professional and technical knowledge by attending education workshops.
• Ensure compliance with internal controls and organizational policies.

Skills

Payroll tax compliance

Analytical thinking

AI process improvement

Workday knowledge

Excel advanced

Education

Bachelor's degree in accounting or equivalent experience

Tools

Workday

Oracle

SAP Concur

Job description

Founded in 1977 as the Senior Care Action Network, SCAN began with a simple but radical idea: that older adults deserve to stay healthy and independent. That belief was championed by a group of community activists we still honor today as the “12 Angry Seniors.” Their mission continues to guide everything we do.

Today, SCAN is a nonprofit health organization serving more than 500,000 people across Arizona, California, Nevada, New Mexico, Texas, and Washington, with over $8 billion in annual revenue. With nearly five decades of experience, we have built a distinctive, values-driven platform dedicated to improving care for older adults.

Our work spans Medicare Advantage, fully integrated care models, primary care, care for the most medically and socially complex populations, and next-generation care delivery models. Across all of this, we are united by a shared commitment: combining compassion with discipline, innovation with stewardship, and growth with integrity.

At SCAN, we believe scale should strengthen—not dilute—our mission. We are building the future of care for older adults, grounded in purpose, accountability, and respect for the people and communities we serve.

The Job

The Senior Payroll Tax Analyst is responsible for overseeing payroll tax compliance and reporting across a complex, multi-state, multi-entity healthcare organization. This role ensures accurate tax withholding, filing, and reconciliation while partnering with Payroll, HR, Accounting, and third‑party providers (ADP Tax Services) to maintain compliance with all regulatory requirements.

This position also plays a key role in developing reports and dashboards to monitor compliance, identifying process improvements and automation (AI) as well as supporting annual audits and company tax filings.

You Will

Payroll Tax Processing

• Oversee payroll tax compliance for a multi-state, multi-company environment.

• Ensure adherence to federal, state, and local regulations.

• Serve as the primary liaison with ADP Tax Services to ensure service accuracy and compliance.

• Work with ADP to set up new tax jurisdictions.

• Review tax notices and coordinate with ADP for resolution, including root cause analysis and prevention.

• Validate periodic, quarterly and annual tax filings prepared by ADP Tax Services including 940, 941 & W-2s.

• Maintain relationships with tax agencies and ensure timely responses.

• Act as a subject matter expert for payroll tax configuration within Workday.

Payroll Tax Accounting

• Perform payroll tax reconciliations between Workday, ADP Tax Services, and final tax filings.

• Prepare and review payroll tax journal entries and support financial close processes.

• Investigate and resolve discrepancies related to tax liabilities, filings, and payments.

• Research and update accounting team related to payroll tax and payment services banking items.

• Support audits by providing payroll tax documentation and reconciliations.

• Support the interim and year-end financial audit process as well as annual company tax filings (990;4720).

Collaboration, Automation & Analytics

• Serve as a resource and a back‑up for payroll department functions.

• Partner with Payroll, HR, Benefits, and accounting teams.

• Provide guidance on taxation of benefits and special pay scenarios.

• Crosstrain payroll team members on tax compliance.

• Maintain documentation of payroll tax procedures and workflows.

• Identify inefficiencies and recommend process improvements and automation including AI recommendations.

• Develop payroll & tax reporting metrics and dashboards to monitor compliance and trends.

• Maintain professional and technical knowledge by attending education workshops.

• Ensure compliance with internal controls and organizational policies.

Other

• We seek Rebels who are curious about AI and its power to transform how we operate and serve our members.

• Actively support the achievement of SCAN’s Vision and Goals.

• Other duties as assigned.

Your Qualifications

• Bachelor’s degree in accountingor equivalent experience.

• 5-8 years payroll, payroll tax payroll accounting work experience.

• Knowledge of wage and hour laws, payroll & tax compliance.

• Expertise in multi-state payroll tax compliance.

• Analytical thinking and issue resolution.

• Strong technical knowledge with process improvement mindset (AI). Working knowledge of Workday, Oracle, SAP Concur. Advanced knowledge of Excel including V-lookups, pivot tables and complex formulas (use with AI).

• Strong written and verbal communication skills.

What’s in it for you?

• Base salary range: $92,400 to $120,000 per year

• Internal title: Payroll Analyst Sr

• Work Mode