Senior Payroll Tax & Compliance Leader (Multi-State)

Global Payroll Management Institute; Long Beach (CA); On-site; USD 92,000 - 120,000; Full time

Benefits offered by this job

Base salary range: $92,400 to $120,000

Mostly onsite (2-3 days per week)

Annual bonus program

Wellness program

Generous PTO

Holidays and birthday/float holidays

401(k) with employer match

Employee recognition program

Tuition reimbursement

Job summary

Global Payroll Management Institute seeks a Senior Payroll Tax Analyst to oversee payroll tax compliance and reporting across multiple states and entities in a healthcare setting. You will partner with Payroll, HR, Accounting, and ADP Tax Services to ensure accurate withholding, filings, and reconciliations.

You will develop reports and dashboards to monitor compliance, identify improvements, and support audits and annual filings, while leveraging AI to drive automation and efficiency.

Qualifications

• Bachelor’s degree in accounting or equivalent experience.
• 5-8 years payroll, payroll tax payroll accounting work experience.
• Knowledge of wage and hour laws, payroll & tax compliance.
• Expertise in multi-state payroll tax compliance.
• Analytical thinking and issue resolution.
• Strong technical knowledge with process improvement mindset (AI).
• Working knowledge of Workday Payroll, Oracle, SAP Concur. Advanced knowledge of Excel including V-lookups, pivot tables and complex formulas (use with AI).
• Experience with ADP Smart Compliance.
• Strong written and verbal communication skills.

Responsibilities

• Oversee payroll tax compliance for a multi-state, multi-company environment.
• Ensure adherence to federal, state, and local regulations.
• Serve as the primary liaison with ADP Tax Services to ensure service accuracy and compliance.
• Work with ADP to set up new tax jurisdictions.
• Review tax notices and coordinate with ADP for resolution, including root cause analysis and prevention.
• Validate periodic, quarterly and annual tax filings prepared by ADP Tax Services including 940, 941 & W-2s.
• Maintain relationships with tax agencies and ensure timely responses.
• Act as a subject matter expert for payroll tax configuration within Workday Payroll.
• Perform payroll tax reconciliations between Workday, ADP Tax Services, and final tax filings.
• Prepare and review payroll tax journal entries and support financial close processes.
• Investigate and resolve discrepancies related to tax liabilities, filings, and payments.
• Research and update accounting team related to payroll tax and payment services banking items.
• Support audits by providing payroll tax documentation and reconciliations.
• Support the interim and year-end financial audit process as well as annual company tax filings (990;4720).
• Crosstrain payroll team members on tax compliance.
• Develop payroll & tax reporting metrics and dashboards to monitor compliance and trends.
• Identify inefficiencies and recommend process improvements and automation including AI recommendations.

Skills

Analytical thinking

Communication

AI/automation mindset

Excel advanced

Payroll experience

Education

Bachelor’s degree in accounting or equivalent experience

Tools

Workday Payroll

Oracle

SAP Concur

ADP Smart Compliance

Job description

Global Payroll Management Institute seeks a Senior Payroll Tax Analyst to oversee payroll tax compliance and reporting across multiple states and entities in a healthcare setting. You will partner with Payroll, HR, Accounting, and ADP Tax Services to ensure accurate withholding, filings, and reconciliations.

You will develop reports and dashboards to monitor compliance, identify improvements, and support audits and annual filings, while leveraging AI to drive automation and efficiency.