Senior Payroll Tax Analyst - AI-Driven Multistate

Fanatics Inc.; New York (NY); On-site; USD 110,000 - 135,000; Full time

Job summary

Fanatics Inc. is seeking an experienced Payroll Tax Lead to manage multi-state and FEIN payroll tax operations in a fast-paced environment. You will ensure accurate filings, amendments, year-end processing, and audits while leveraging AI tools to enhance accuracy and efficiency.

The role requires strong Excel skills, ADP SmartCompliance experience, and proficiency with Oracle HCM. Collaboration with HRIS and external agencies is essential, with a focus on accuracy and timely delivery.

Qualifications

• 5+ years of multi-state, multi-FEIN payroll tax experience in a fast-paced, high-volume environment.
• Experience with year-end payroll tax processing, including W-2 and W-2c preparation.
• Experience with ADP SmartCompliance and payroll tax amendments required.
• Experience with Oracle HCM or a similar payroll system.
• Up to date knowledge of federal, state, and local payroll tax laws and regulations.
• Advanced Excel skills required, including VLOOKUP and pivot tables.
• Experience using AI tools to support payroll tax analysis and process efficiency.
• Prior experience with mergers, acquisitions, and divestitures (pre- and post-close payroll tax activities) preferred.
• Canadian payroll tax experience a plus.

Responsibilities

• Manage end-to-end payroll tax compliance across multiple states, localities, and FEINs, ensuring accurate and timely filings, deposits, and reconciliations.
• Process and resolve payroll tax amendments and agency notices in a timely manner, partnering with ADP SmartCompliance as needed.
• Lead year-end payroll tax processing, including W-2 and W-2c preparation, review, and distribution.
• Maintain compliance with the latest federal, state, and local payroll tax laws and regulations, proactively identifying and implementing required changes.
• Reconcile payroll tax liabilities, deposits, and filings across multiple FEINs and jurisdictions on a regular basis.
• Partner with HRIS/Payroll teams on Oracle HCM to ensure accurate tax setup, employee tax profiles, and system configurations.
• Support mergers, acquisitions, and divestitures, including pre- and post-close payroll tax due diligence, FEIN setup/consolidation, and tax transition activities.
• Utilize advanced Excel skills (VLOOKUP, pivot tables) to analyze large volumes of payroll tax data, identify discrepancies, and drive resolution.
• Leverage AI tools to streamline payroll tax research, reconciliation, and reporting processes.
• Demonstrate the ability to switch between competing priorities and tasks in a fast-paced, high-volume environment while maintaining accuracy and deadlines.
• Support all payroll tax related internal and external audits.
• Initiate and develop strong relationships with internal stakeholders and external tax agencies/vendors to ensure proper communication and resolution of payroll tax issues.
• Perform analysis of complex payroll tax transactions to identify root cause issues, assess risk, and implement mitigation plans.
• Assist with Canadian payroll tax compliance, where applicable.
• Perform special projects as assigned, such as tax jurisdiction setup, system testing/upgrades, and process improvement initiatives

Skills

Payroll tax expertise

ADP SmartCompliance

Advanced Excel

Oracle HCM

Multi-state tax filings

W-2 / W-2c processing

Analytical skills

Communication

Tools

ADP SmartCompliance

Oracle HCM

Job description

Fanatics Inc. is seeking an experienced Payroll Tax Lead to manage multi-state and FEIN payroll tax operations in a fast-paced environment. You will ensure accurate filings, amendments, year-end processing, and audits while leveraging AI tools to enhance accuracy and efficiency.

The role requires strong Excel skills, ADP SmartCompliance experience, and proficiency with Oracle HCM. Collaboration with HRIS and external agencies is essential, with a focus on accuracy and timely delivery.