Payroll Tax Analyst

Insight Global; Nashville (TN); On-site; USD 80,000 - 110,000; Full time

Job summary

Insight Global is seeking a Payroll Tax Analyst to support payroll tax across multiple states for a growing healthcare organization. The role focuses on accurate tax compliance, regulatory changes, and audit-ready reporting.

The candidate will work with tax and accounting teams, manage tax filings, W-2 processing, and help improve processes with best practices. A strong background in payroll tax and related systems is required.

Qualifications

• Minimum three years of payroll tax experience with FLSA, tax forms, and filing knowledge.
• Proficient with Microsoft Excel, including pivot tables and VLOOKUP.
• Experience with multi-state, multi-entity payroll processing, tax reconciliation, payments and filings.
• Degree in Business, Accounting, Finance or related field.
• Experience with Workday payroll processing and tax reporting.
• ADP Smart Compliance experience is a plus.

Responsibilities

• Ensure payroll taxes are calculated, filed, and remitted on time.
• Review payroll tax reports for accuracy and address discrepancies.
• Manage payroll withholding tax activities to ensure regulatory compliance.
• Respond to payroll tax notices, audits, and authority correspondence.
• Register new tax accounts and jurisdictions as needed.
• Analyze and resolve complex payroll tax issues using tax law knowledge.
• Process payroll tax adjustments and corrections as required.
• Reconcile payroll tax liabilities with Accounting for GL accuracy.
• Monitor changes in payroll tax legislation and ensure ongoing compliance.
• Support audit requests with payroll tax documentation and reporting.
• Prepare, balance, and reconcile quarterly and year-end payroll tax filings.
• Assist with Form W-2, W-3, and corrected documents distribution.
• Determine proper tax treatment of employee payments, earnings and deductions.
• Apply payroll tax best practices to improve processes and compliance.
• Participate in special projects and additional duties as assigned.

Skills

Payroll tax experience

Excel (Pivot, VLOOKUP)

Multi-state payroll processing

Tax reconciliation

Workday payroll processing

ADP Smart Compliance experience

Education

Business / Accounting / Finance degree

Tools

Workday

ADP Smart Compliance

Job description

Job Description

Position Summary

The Payroll Tax Analyst is responsible for supporting all payroll tax functions for a growing multi-state healthcare organization and its affiliated entities. This role ensures timely and accurate payroll tax compliance, stays current on federal, state, and local tax regulations, and serves as a subject matter expert for payroll tax matters. The Payroll Tax Analyst plays a key role in maintaining compliance, resolving tax-related issues, and ensuring accurate payroll tax reporting and filings.

Key Responsibilities

• Ensure all federal, state, and local payroll taxes are calculated, filed, and remitted accurately and on time.
• Review payroll tax reports and filings for accuracy and identify any discrepancies or areas of concern.
• Manage payroll withholding tax activities and ensure compliance with all applicable tax regulations to avoid penalties and interest.
• Research, investigate, and respond to payroll tax notices, audits, and correspondence from tax authorities.
• Register new tax accounts and jurisdictions as business needs require.
• Analyze and resolve complex employee payroll tax issues, applying payroll and tax law knowledge to determine appropriate solutions.
• Process and coordinate payroll tax adjustments and corrections as needed.
• Reconcile payroll tax liability accounts and partner with Accounting to ensure general ledger balances are accurate.
• Monitor changes in payroll tax legislation and regulatory requirements to ensure ongoing compliance.
• Support internal and external audit requests by providing payroll tax documentation and reporting.
• Prepare, balance, and reconcile quarterly and year-end payroll tax filings.
• Support the preparation, review, and distribution of Forms W-2, W-3, and corrected tax documents.
• Determine proper tax treatment of employee payments, earnings, and deductions.
• Apply payroll tax best practices to improve processes, accuracy, and compliance.
• Participate in special projects and additional duties as assigned.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• Minimum three years of payroll tax experience, including knowledge of FLSA, employment laws, tax laws, and regulations, as well as Federal and State tax forms and filing
• Proficient with Microsoft Excel (pivot tables and Vlookup)
• Multi-state, multi-entity (FEIN) payroll processing, tax reconciliation, payments, and filings. -Certified Payroll Professional (CPP) a plus.
• Degree in Business, Accounting, Finance or related field
• Workday payroll processing and tax reporting
• ADP Smart Compliance experience a plus.