Senior Payroll Tax Analyst — Multistate & AI-Driven

Fanatics Inc.; New York (NY); On-site; USD 110,000 - 170,000; Full time

Job summary

Fanatics Inc. is hiring for a payroll tax professional to lead multi-state filings, amendments, and year-end processing in a fast-paced environment. You will use Excel and AI tools to improve accuracy and efficiency, collaborating with HRIS and external vendors.

The role reports to the Manager, Payroll Tax and supports Canadian payroll where applicable. Strong analytical and communication skills are essential for success.

Qualifications

• College degree preferred.
• 5+ years of multi-state, multi-FEIN payroll tax experience in a fast-paced environment.
• Experience with year-end payroll tax processing (W-2/W-2c).
• Experience with ADP SmartCompliance and payroll tax amendments.
• Experience with Oracle HCM or similar payroll system.

Responsibilities

• Manage end-to-end payroll tax compliance across multiple states, localities and FEINs.
• Process and resolve payroll tax amendments and agency notices.
• Lead year-end payroll tax processing, including W-2 and W-2c prep, review and distribution.
• Maintain compliance with federal, state, and local payroll tax laws and regulations.
• Reconcile payroll tax liabilities, deposits, and filings across FEINs and jurisdictions.
• Partner with HRIS/Payroll teams on Oracle HCM for tax setup and profiles.
• Support mergers, acquisitions, and divestitures in tax due diligence and transition activities.
• Use advanced Excel to analyze large payroll tax datasets and resolve discrepancies.
• Leverage AI tools to streamline payroll tax research, reconciliation, and reporting.
• Assist with Canada payroll tax compliance where applicable.

Skills

Payroll tax

Multi-state taxation

W-2 preparation

Excel advanced (VLOOKUP, pivots)

AI tooling for tax

Analytical skills

Communication

Self-starter

Education

College degree preferred

Tools

ADP SmartCompliance

Oracle HCM

Job description

Fanatics Inc. is hiring for a payroll tax professional to lead multi-state filings, amendments, and year-end processing in a fast-paced environment. You will use Excel and AI tools to improve accuracy and efficiency, collaborating with HRIS and external vendors.

The role reports to the Manager, Payroll Tax and supports Canadian payroll where applicable. Strong analytical and communication skills are essential for success.