Senior Payroll Specialist: Multi-State & Certified Payroll

LHH Recruitment Solutions; Austin (TX); On-site; USD 85,000 - 115,000; Full time

Job summary

LHH Recruitment Solutions is assisting a growing organization in Austin, TX, to hire a Senior Payroll Specialist who will take full ownership of payroll operations across multiple employee groups, including weekly, bi-weekly, and K-1 cycles.

You will manage certified payrolls, apply prevailing wage requirements, and coordinate with ADP for processing while ensuring compliance and accurate labor data for costing and reporting.

Qualifications

• 7+ years of payroll experience, including certified payroll or prevailing wage environments.
• Hands-on experience with multi-state payroll processing.
• Strong understanding of prevailing wage requirements and compliance.

Responsibilities

• Own end-to-end payroll processing across multiple employee groups (weekly, bi-weekly, and K-1).
• Process certified payrolls for government and prevailing wage projects, including pay statement prep and review.
• Monitor and apply prevailing wage requirements across jurisdictions.
• Transfer time and attendance data from ERP systems and upload to ADP for processing.
• Perform detailed payroll audits and resolve discrepancies.
• Maintain labor and time data for job costing and reporting.
• Stay current on federal, state, and local payroll regulations.
• Reconcile payroll components including taxes, garnishments, and deductions.
• Review payroll tax filings and reconcile quarterly and annual reports.
• Process and validate certified payroll reporting in compliance with regulations.
• Support internal, audit, and government reporting needs.
• Set up and maintain earnings and deduction codes, including W-2 alignment.
• Ensure accurate processing of final pay and off-cycle payments.
• Act as liaison with ADP and coordinate payroll activities.
• Manage 401(k) contributions, loans, and Empower uploads within 48 hours.
• Maintain garnishments and retroactive deductions.
• Continuously improve payroll processes, documentation, and internal controls.
• Participate in system enhancements, integrations, and special projects.

Skills

Multi-state payroll

Certified payroll

Prevailing wage compliance

Time & attendance data import

Payroll audits

W-2 processing

Detail-oriented

Communication

Tools

ADP Workforce Now

Empower

Job description

LHH Recruitment Solutions is assisting a growing organization in Austin, TX, to hire a Senior Payroll Specialist who will take full ownership of payroll operations across multiple employee groups, including weekly, bi-weekly, and K-1 cycles.

You will manage certified payrolls, apply prevailing wage requirements, and coordinate with ADP for processing while ensuring compliance and accurate labor data for costing and reporting.