Senior Payroll Specialist: Compliance-Focused & Data-Driven

XPO Logistics, Inc.; Portland, Northern (OR, KY); Hybrid; USD 75,000 - 105,000; Full time

Benefits offered by this job

Health insurance on day one

Life and disability insurance

PTO (13 days first year)

Paid holidays (9)

401(k) with company match

Education assistance

Job summary

XPO Logistics, Inc. in Portland, OR is seeking a Senior Specialist, Payroll to manage high-volume, multi-state payroll processing across multiple entities. You will handle inquiries, ensure regulatory compliance, and process various payroll payments while maintaining confidentiality.

The role emphasizes analytical skills, strong communication, and collaboration with HR and finance. Competitive benefits include health insurance from day one, life/disability coverage, PTO, holidays, 401(k) with

Qualifications

• 2 years of experience processing high-volume, multi-state payrolls across multiple legal entities.
• Strong knowledge of payroll regulations, wage and hour laws, tax withholding requirements, and payroll best practices.

Responsibilities

• Investigate and resolve employee payroll inquiries in accordance with federal, state, provincial, and local wage and hour regulations, as well as company policies and procedures.
• Calculate, process, and distribute final paychecks, off-cycle payments, and other special payroll payment requests in compliance with applicable regulations.
• Monitor, review, and resolve weekly Payroll Control Center alerts to ensure payroll accuracy and compliance.
• Process Canadian Record of Employment updates for employees on leave or who terminate.
• Maintain employee payroll records by updating ACH direct deposit returns and processing Notifications of Change (NOCs) received from financial institutions.
• Review, validate, and respond to positive pay bank exceptions for U.S. and Canadian payroll checks.
• Process stop payments and coordinate the reissuance of lost, stolen, or outdated payroll checks.
• Administer employee garnishments, tax levies, child support orders, and other court-ordered deductions, including payment remittance and required agency documentation.
• Manage incoming payroll-related mail and provide check distribution and mailing support.
• Collaborate with team members and provide cross-functional support to meet departmental goals, operational requirements, and evolving business needs

Skills

Payroll processing

High-volume payroll

Multi-state payroll

Regulatory knowledge

Analytical thinking

Communication skills

Collaboration

Confidentiality/compliance

Excel proficiency

Customer service

Education

CPP Certification (preferred)

Tools

Oracle

Kronos/UKG

SAP

Job description

XPO Logistics, Inc. in Portland, OR is seeking a Senior Specialist, Payroll to manage high-volume, multi-state payroll processing across multiple entities. You will handle inquiries, ensure regulatory compliance, and process various payroll payments while maintaining confidentiality.

The role emphasizes analytical skills, strong communication, and collaboration with HR and finance. Competitive benefits include health insurance from day one, life/disability coverage, PTO, holidays, 401(k) with