Senior Specialist, Payroll - Hybrid

XPO; Portland (OR); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Holiday pay

401(k) with company match

Education assistance

Job summary

XPO is seeking a Senior Specialist, Payroll to join our payroll team in Portland, Oregon. You’ll handle high-volume, multi-state payroll processing across multiple entities and ensure regulatory compliance while delivering accurate, timely pay to employees.

Ideal candidates have strong analytical skills, excellent communication, and a CPP designation is preferred. Experience with Oracle, Kronos/UKG, SAP, and Excel is a plus.

Qualifications

• 2 years of experience processing high-volume, multi-state payrolls across multiple entities.
• Strong knowledge of payroll regulations, wage-and-hour laws, tax withholding and payroll best practices.
• CPP designation preferred; experience with Oracle, Kronos/UKG, SAP or equivalent systems is a plus.
• Intermediate Excel skills with data analysis abilities.

Responsibilities

• Investigate and resolve employee payroll inquiries in compliance with regulations and company policies.
• Calculate, process, and distribute final paychecks and off-cycle payments.
• Monitor payroll alerts to ensure accuracy and compliance.
• Process Canadian ROE updates for employees on leave or who terminate.
• Maintain payroll records and update ACH returns and NOCs.

Skills

Payroll processing

Multi-state payrolls

Regulatory knowledge

Analytical skills

Communication

Education

CPP designation (preferred)

Tools

Oracle

Kronos/UKG

SAP

Excel

Job description

What you’ll need to succeed as a Senior Specialist, Payroll at XPO

• 2 years of experience processing high-volume, multi-state payrolls across multiple legal entities
• Strong knowledge of payroll regulations, wage and hour laws, tax withholding requirements, and payroll best practices.

Preferred qualifications :

• Certified Payroll Professional (CPP) designation preferred.
• Experience working with payroll, timekeeping, and HRIS platforms such as Oracle, Kronos/UKG, SAP, or comparable enterprise systems
• Intermediate experience in Microsoft Office, particularly Excel, with the ability to analyze data
• Demonstrated analytical and problem-solving skills with the ability to prioritize competing demands, manage multiple deadlines, and maintain a high degree of accuracy.
• Strong interpersonal and collaboration skills with a track record of building positive working relationships across departments and contributing to a team-oriented environment
• Excellent verbal and written communication skills, with the ability to interact professionally and effectively with employees, leadership, and external agencies
• Highly organized, detail-oriented, and committed to delivering exceptional customer service while maintaining confidentiality and compliance standards

About the Senior Specialist, Payroll job

Pay, benefits and more:

• C ompetitive compensation package
• Full health insurance benefits are available on day one
• Life and disability insurance
• Earn up to 13 days of PTO over your first year
• 9 paid company holidays
• 401(k) option with company match
• Education assistance

What you’ll do on a typical day:

• Investigate and resolve employee payroll inquiries in accordance with federal, state, provincial, and local wage and hour regulations, as well as company policies and procedures
• Calculate, process, and distribute final paychecks, off-cycle payments, and other special payroll payment requests in compliance with applicable regulations
• Monitor, review, and resolve weekly Payroll Control Center alerts to ensure payroll accuracy and compliance
• Process Canadian Record of Employment updates for employees on leave or who terminate.
• Maintain employee payroll records by updating ACH direct deposit returns and processing Notifications of Change (NOCs) received from financial institutions
• Review, validate, and respond to positive pay bank exceptions for U.S. and Canadian payroll checks
• Process stop payments and coordinate the reissuance of lost, stolen, or outdated payroll checks
• Administer employee garnishments, tax levies, child support orders, and other court-ordered deductions, including payment remittance and required agency documentation
• Manage incoming payroll-related mail and provide check distribution and mailing support
• Collaborate with team members and provide cross-functional support to meet departmental goals, operational requirements, and evolving business needs

About XPO

XPO is a top ten global provider of transportation services, with a highly integrated network of people, technology and physical assets. At XPO, we look for employees who like a challenge and can communicate effectively in all situations. We want to leverage your skills and years of experience to drive positive results while ensuring a bright future for yourself and XPO. If you’re looking for a growth opportunity, join us at XPO.

We are proud to be an Equal Opportunity employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.

All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test.

The above statements are not an exhaustive list of all required responsibilities, duties and skills for this job classification.